Supervisory Records and Information Specialist

The duties and responsibilities for a GS-308-14 Supervisory Records and Information Specialist generally include, but are not limited to, the following: Supervising management staff, communicating and integrating the Division's strategic plan, mission, vision, and values into the staff's strategies, objectives, work plans, work products and services. Drafting Division policy on records management in accordance with legislation, federal laws and regulations, as well as policies, procedures, and precedents that apply to DOJ's and CIV's records management and control. This includes drafting new records schedules, as appropriate.

Directing the day-to-day operations of staff, providing technical and administrative direction to subordinates, and interacting with the Division Records and Information Counsel to promote and ensure effective leadership. Assigning, directing, and reviewing the work of employees; setting and adjusting priorities; communicating assignments, projects, and problems to be addressed and resolved; and managing actionable events, setting milestones, and/or program issues under review by the Division Records and Information Counsel. Developing performance standards and evaluating employee performance; recommending awards, as appropriate; and identifying developmental and training needs for employees and providing or arranging for such needs to be met.

Assigning work and providing oversight to staff members responsible for shipping/transferring physical/electronic records and information to NARA (National Archives and Records Administration) and other storage facilities, providing guidance to Division offices, branches, and sections on retention schedules, entering data into various records. Overseeing the digitization of physical records and providing clear guidance to Division offices on technical requirements associated with digitizing/scanning of DOJ records and information. Monitoring the records disposal program for records and information, including surveying materials and information for possible disposal; ensuring that records are disposed of in accordance with record control schedules; advising on the methods and procedures for disposal; and preparing reports showing the different types of records and information disposed of or transferred, amounts of space recovered by disposal operations and methods of destruction, etc.

Liaising with the Office of Information Technology on software enhancements that have records management components. Providing overall advice and guidance to the Division Records and Information Counsel with regard to records management requirements; providing clear guidance to records liaisons relating to records retention, dispositions, and disposal; and advising Division offices on completion of Records and Information Management (RIM) certification required on applications and databases that store government records.

There is no education requirement for this position.

In order to be considered for this position, you must complete all required steps in the process.

In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

You must meet all qualifications, including meeting or exceeding the cut score on the required assessments.

Your USAHIRE assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments. Additionally, we will review your supporting documents and resume to determine if you are in the "Area of Consideration" for this vacancy. Government-Wide Merit Promotion vacancies may only accept applications from a limited audience, pay careful attention to the "Who May Apply" and the "Hiring Paths" information. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position.

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Compliance and Regulatory Knowledge Electronic Records Management Lifecycle Records Management Records Scheduling and Disposition Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. Qualified applications will be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified.

Names of all candidates in the highest qualified category will be sent to the hiring official for employment consideration. In order to be considered for this position, you must complete all required steps in the process.

In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. BASIS OF FINAL RATING: DOJ's Merit Promotion Procedures will be used to evaluate candidates. If you would like to preview the application questionnaire, please see: https://apply.usastaffing.gov/ViewQuestionnaire/12937799. Additional selections may be made from this announcement. PLEASE

NOTE: To receive CTAP/ICTAP selection priority, you must be a displaced employee as defined by OPM, apply for a position at or below your current grade level that does NOT have a higher full performance level (FPL) than your current or last position of record, and be found well qualified. For example, if you are a GS-12 and the position you are applying for is a GS-12/13, you will not have selection priority if you do not provide proof that your current position of record has full performance level to the GS-13.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Candidates will not be hired based on their race, sex, color, religion, or national origin. Career Transition Programs (CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service.

To receive selection priority for this position, you must: Meet CTAP or ICTAP eligibility criteria; Be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and Submit the appropriate documentation to support your CTAP or ICTAP eligibility. Probationary or Trial Period (as applicable): As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: 1) your performance and conduct; 2) the needs and interests of the agency; 3) whether your continued employment would advance organizational goals of the agency or the Government; and 4) whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

DOJ Reasonable Accommodation Policy: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

The DOJ Reasonable Accommodation policy is found here: https://www.justice.gov/jmd/reasonable-accommodation#policy Selective Service: If you were born male, on or after December 31, 1959, you must certify that you are registered with the Selective Service System or are exempt under the Selective Service Law. Additional information is found at: www.sss.gov. Fair Chance to Compete for Jobs: The Fair Chance Act prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment.

If you believe a DOJ employee or Federal contractor acting on its behalf has violated your rights under this Act, you may submit a written complaint within 30 days of the date of the alleged non-compliance directly to [email protected]

Note: In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201(b) certain positions are exempt from the provisions of the Fair Chance Act.

This position is excluded from the bargaining unit.

To apply for this position, you must complete the online application questionnaire and submit your supporting documentation.

Your complete application package must be submitted by 11:59 PM (EST) on 07/09/2026 to receive consideration. The application process is as follows: To begin the application process, click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation.

Click the Submit Application button prior to 11:59PM (ET) on 07/09/2026.

After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments.

Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements) Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account. Need Help?

If you need help with USAJOBs or the application process, please see the USAJOBS Help or Application Manager Online Help websites which includes information on managing your account, creating an application, uploading documents, etc. Reasonable Accommodation: To request reasonable accommodation for any part of the application and hiring process, please contact Romaine Chase at [email protected] or 202-514-4661 for assistance.

It is your responsibility to carefully review the list of required documents below and submit the necessary documentation based on your eligibility. Resume Resume - All Applicants: You must submit a resume (a two page or less resume is required) containing the following pieces of information for each job entry listed in your employment history: Official position title, Employer name and contact information, Start and end dates (including month and year), Indicate full-time or number of hours worked per week if part-time, and A list of duties performed and accomplishments. Cover Letter (optional) If you are a current or former Federal employee: You must submit your most recent SF-50 (Notification of Personnel Action) or equivalent form.

Do not submit an award SF-50, these do not contain sufficient information about your appointment.

Your SF-50 should list the full position title, series, grade and step, organization, duty location, service computation date, effective date, and your service type and tenure status. Submit a copy of your most recent performance evaluation or appraisal, signed, showing your final rating. If a performance appraisal is not available submit a statement explaining why one is not available.

Note: See USAJOBS Current & Former Employees for more information. If you are a Veteran or a qualifying parent or spouse: When claiming a Veteran's Preference, you must submit your last Member 4 copy of the DD-214 (Certificate of Release or Discharge from Active Duty), indicating dates and character of service and discharge type. If you are a Veteran with a service-connected disability rating, you will need to additionally submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.

If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter, and/or Permanent Change of Station (PCS) orders. See Veteran Family Preference for more information. For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets.

If you are applying for consideration under the Military Spouse Appointing Authority: A spouse of a member of the armed forces on active duty must submit documentation showing 1) your spouse's active-duty status and 2) your marriage to the member of the armed forces (i.e., a marriage certificate or other legal documentation verifying marriage). A service member's spouse who incurred a 100% disability because of active-duty service must submit: documentation showing 1) the member of the armed forces retired, or was released or discharged from active duty, with a disability rating of 100 percent; and 2) documentation of marriage to the member of the armed forces (i.e., a marriage license or other legal documentation verifying marriage). A spouse of the service member killed while on active duty must submit documentation showing 1) the member was released or discharged from active duty due to his or her death while on active duty; 2) the member of the armed forces was killed while serving on active duty; 3) proof of the widow or widower's marriage to the member of the armed forces (i.e., a marriage license or other legal documentation verifying marriage); and 4) a statement certifying that the individual seeking to use the authority is the un-remarried widow or widower of the service member.

If you are a person with a disability, claiming eligibility under Schedule A: You must submit "proof of a disability" documentation ("Proof of a disability" is a letter stating that you have an intellectual, severe physical, or psychiatric disability).

You must get this letter from a licensed medical professional, a licensed vocational rehabilitation specialist, or any Federal, state, or local agency that issues or provides disability benefits. For more information about Schedule A and verification requirements, please see OPM's Schedule A site. If you are a displaced Federal employee claiming eligibility under CTAP or ICTAP: You must submit your separation notice or agency RIF letter OR if you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.

Submit a copy of your most recent performance appraisal and SF-50 showing current/former position, grade, promotion potential, and duty location OR Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.