Supervisory Management and Program Analyst (Administrative Services Group Team Manager)
About This Position
This position is located in the Air Traffic Organization (ATO), Management Services Business Unit, ATO People Services Directorate, Headquarters Administrative Services Group (ASG), Headquarters Administrative Services Team. This group provides customized, solutions-oriented support to deliver results to ATO customers. The Group integrates and aligns human capital resources by partnering with customers, stakeholders, training communities, Civil Rights, and Human Resource Management.
Qualifications
To qualify for this position, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-J, FG/GS-14/15 level. This experience is typically related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been at least equivalent to the next lower level in the normal line of progression for the occupation in the organization.
Specialized Experience is defined as: -Experience conducting studies and complex analyses of the workforce to identify and evaluate future staffing needs or requirements. AND -Experience applying strategic approaches to workforce planning to monitor organization's hiring activities against attrition forecasts, track staffing levels, and cumulative gain and losses against projected staffing targets for the capped workforce. You should include relevant examples of the specialized experience in your work history.
Errors or omissions may impact your rating or may result in you not being considered. Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE.
You may be asked to provide evidence or documentation that you have this type of experience later in the selection process.
Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification. *Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position.* Applicants may be asked to verify information on your application for employment with the FAA. All qualification requirements must be met by the closing date of this vacancy announcement.
Major Duties
As a Supervisory Management & Program Analyst serves as a Team Manager in the Air Traffic Organization (ATO) People Services Directorate. Directs the work of subordinate employees and managers for multiple organizational units/projects/programs and across multiple functions and/or disciplines within a major subdivision. Exercises leadership over assigned organizations talent management, and data reporting to support ATO executives and managers.
The work includes complex projects/programs based on the objectives of the major subdivision, the ATO, and frequently the Federal Aviation Administration (FAA). Participates in planning efforts that cross organizational lines within the major subdivision and ATO. Managerial duties typically affect managers and employees for more than one organizational unit/project/program, and include strategic planning, communicating the organization's vision and objectives; setting priorities; assigning tasks and responsibilities; monitoring and evaluating performance of organizational units, managers, and employees; coaching and developing staff and organizational capabilities; approving leave; and taking or approving corrective/disciplinary actions as appropriate.
Applies a detailed knowledge of the technical aspects of the analytical and evaluative work that is directed. Applies a detailed knowledge of budget, human resource management, and other administrative policies and procedures. Monitors ATO's hiring activities against attrition forecasts, tracks staffing levels, and cumulative gain/losses against projected staffing targets for the capped workforce.
Assesses current workforce capabilities and identify gaps in skills or resources. Analyzes trends in employee performance, retention, and recruitment to inform planning. Implements strategies to improve employee engagement and productivity.
Defines, acquires, and allocates budget, staff, and other resources to accomplish objectives for multiple organizational units/projects/ programs and across multiple functions and/or disciplines. Utilizes data analytics to forecast workforce needs and optimize resource allocation. Manages budget and either reallocates resources or acquires additional resources as needed.
Manages budget and either reallocates resources among organizational units/projects/programs or acquires additional resources as needed. Leads and integrates the budget planning processes for all organizational units/projects/programs under his/her control, and projects both short-term and long-term future needs. As a Team Manager has the authority to develop improvements in the alignment of hiring functions between Service Center ASG's, other headquarters' teams, and common customer organizations.
Reviews and approves processes, which has been identified and recommended for improvement or development through subordinate managers. Implements the ATO-wide standardized hiring and selection process featuring Select Interviewing methodology, Job Analysis, and the EZ Guide Tool. Provides oversight to subordinate staff and managers to ensure ATO personnel actions are in compliance with established policies and practices of the Office of Human Resource (AHR), FAA, and the ATO.
Contacts are routinely internal and external to the Administrative Services Group. Internal contacts are with subordinates, peers, and ATO and FAA executives to discuss the statuses and results of projects/programs and plan for the future. May represent the major subdivision, LOB/SO, or the FAA externally as a primary point of contact for policies/ procedures or other project/program purposes.
External contact with representatives from AHR and from ATO national labor organizations. Has the authority, within guidelines, to make commitments for the major subdivision, to establish new policies/procedures, and to make exceptions.
Conditions of Employment
We are not accepting applications from noncitizens.
Education
Education cannot be substituted for experience.
How You Will Be Evaluated
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
Additional Information
We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty.
FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements This position is covered by the FAA Core Compensation plan. Additional information about Core Compensation is available at: https://www.faa.gov/jobs/working_here/benefits. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements.
Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each Managerial Selection Factor. In lieu of providing a narrative response in the text box listed below each Managerial Selection Factor, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each.
Your work history examples should be specific and clearly reflect the highest level of ability.
Your answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided.
Your answers may be adjusted by a human resource specialist as appropriate. Unless previously completed, the incumbent must satisfactorily complete a 1-year probationary period to remain in this supervisory or managerial position. Eligible applicants meeting the minimum qualification requirements and/or selective placement factor(s) (SPF) may be further evaluated on the Leadership & Management Dimensions and/or Technical Requirements listed in the announcement.
Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; or (3) alphabetical; or (4) priority grouping referred to the selecting official for selection consideration. Some, all, or none of the applicants may be interviewed. This Level 5 (Moderate Risk; Public Trust) position requires favorable adjudication of a Minimum Background Investigation (MBI) background investigation prior to appointment, unless a waiver is obtained.
This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA
How to Apply
Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position.
You must apply online to receive consideration.
Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register. RESUMES ARE LIMITED TO TWO PAGES.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week. Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA.
Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.
You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.
Required Documents
All applicants MUST submit the following: resume with complete work history; and a copy of your most recent SF-50 (Notification of Personnel Action) For guidance on how to create a Federal resume, visit http://www.archives.gov/careers/jobs/forms/resume-guide.pdf. Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, illegible or missing documents.
Please DO NOT email your application documents. We cannot accept documents received via the email system. Documents sent via email will NOT receive consideration. If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.