Supervisory Contract Specialist
About This Position
The National Gallery of Art welcomes all people to explore art, creativity, and our shared humanity. Millions of people come through our doors each year, with even more online, making us one of the most visited art museums in the world. Our renowned collection includes over 160,000 works of art, from the ancient world to today. Admission to the West and East Buildings, Sculpture Garden, special exhibitions, and public programs is always free.
Qualifications
Specialized Experience Statement: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-14, or equivalent in other pay systems: Experience leading a staff in the procurement of a wide variety of goods and services, including architecture and engineering and/or construction services; Experience analyzing and developing acquisition policies, procedures, and guidance; Experience within an acquisition organization for: quality control of work product; resource management,(staffing patterns and organizational alignments); supervising and/or mentoring a staff of employees; training of acquisition professionals; and assignment or oversight of employee workload; AND Experience in drafting/editing reports and presentations for senior management review, serving as a liaison to external government agencies; and providing advice and assistance to a senior leader on office management and organizational planning. Basic Requirements: Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/1100/contracting-series-1102/ Candidates who do not meet the qualification requirements may be considered for a waiver in accordance with the standard. The Hiring official will review your qualifications and rate you against other applicants.
If the hiring official considers you the best candidate for a position, the official would seek a waiver to allow your selection. OPM Qualifications Standard:Questions and Answers Concerning Revised 1102 Qualification Standard Individual Occupational Requirements: Contracting Series, 1102 Associated Group standard: Group Coverage Qualification Standard for Administrative and Management Positions Merit promotion applicants must meet the time-in-grade requirement as defined in 5 CFR 300, Subpart F. One year at the GS-14 level is required to meet the time-in-grade requirements for the GS-15 level.
You must meet all qualification and eligibility requirements by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.
Major Duties
The Office of Procurement and Contracts (APC), Office of the Administrator (A) at the National Gallery of Art has the responsibility to negotiate, award, and administer the Gallery's contracts. Requirements range from simple supplies to complex, multi-million dollar construction projects.
This position is APC's technical authority and operational manager and acts as the Chief in their absence. The incumbent is responsible for supervising APC staff as well as planning, directing, coordinating and overseeing acquisition activities. Duties for this position include Oversee and manage subordinate staff members, all acquisition services provided by the Department, including pre-award and post-award phases of acquisitions of various types, including services, supplies, architect and engineering services, and construction.
Directs the operation of the Department, including day-to-day acquisition support services. Determines program priorities. Formulates Department goals, objectives, and long range plans. Develops and implements Department policies and procedures.
Develops and prepares budget goals, short and long-range budget plans for all Department opearations, and justifications for budget requests. Works closely with the APC chief in budget decision-making for the Department, Supervises and manages subordinate staff in the Department by providing direction, leadership, counseling, and guidance. Assigns and monitors staff workload.
Oversees staff training. Initiates and/or reccommends personnel actions such as recruitment, promotion, award, disciplinary action, performance apprasials, and reassignment of subordinate staff. Ensures Department staff comply with applicable regulations, policies, and procedures.
Provides advice and assistance to the Department Chief in a wide range of management issues including organizational planning and staff development. Compiles and drafts reports for the Department's Chief's review and signature. Serves as a liasion with other Gallery divisions/departments and external representatives of government agencies and private industry.
Conditions of Employment
Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. It is your responsibility to ensure that you submit appropriate documentation prior to the closing date.
Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).
Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.
Education
This position may have an education requirement. Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.
How You Will Be Evaluated
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement.
Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses to the application questionnaire, and your responses to all assessments required for this position.
You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Awarding and Administering Contracts Acquisition policy development and application Oral and written communication Leadership Problem Solving Resilence A Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official. All qualified non-competitive applicants and all qualified Merit applicants will be referred to the hiring manager for consideration. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration.
Cheating on an assessment may also result in your removal from consideration. The National Gallery of Art uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualification requirements of this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.
You may preview questions for this vacancy.
Additional Information
The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer. EEO Policy: https://help.usajobs.gov/equal-employment-opportunity More than one selection may be made from this vacancy announcement.
This position is not included in the bargaining unit. Relocation expenses will not be paid. Some positions may require completion of a probationary period of up to 1 (one) year. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
EEO Policy: https://help.usajobs.gov/equal-employment-opportunity Reasonable Accommodation Policy: https://help.usajobs.gov/reasonable-accommodation Veterans Information: https://help.usajobs.gov/working-in-government/unique-hiring-paths/veterans Selective Service Registration: http://www.sss.gov/ Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions. Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements visit the following websites: Persons with Disabilities-Schedule A Special Hiring Authorities for Veterans Special Hiring Authority for Certain Military Spouses Other Special Appointment Authorities Reasonable Accommodation Requests: To learn more, please consult the following resources: Disability Employment - Reasonable Accommodations (OPM) How to contact an agency
How to Apply
Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The application process is as follows: Click on the "Apply Online" button on the upper right side of the page.
You must have a USAJOBS account and be logged in.
You must have a completed resume. (You may use the Resume Builder in USAJOBS) You must respond to all applicant assessment questions, carefully following all instructions provided.
You will be able to upload additional supporting documentation, which may include, but not limited to transcripts, notification of personnel actions (SF-50), certifications and verification of veterans status (SF-15, DD-214) The complete application package, including any additional supporting documents required for this position is due in the National Gallery of Art Personnel Office on the closing date of the announcement by 11:59 PM Eastern Time.
NOTE: Applicants who cannot apply on-line must request a hard copy application packet from the Agency Contact listed in the vacancy announcement via email. Resumes and/or supporting documentation alone will not be considered without the inclusion of a hard copy application packet.
The complete package is due no later than 5:30 PM Eastern Time on the closing date of this announcement. The National Gallery of Art receives many applications for each job. Each application is reviewed carefully which may take a few weeks.
You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS".
You may check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS".
Required Documents
To apply for this position, you must provide a complete Application Package which includes: Your Resume (no more than 2 pages)showing the applicant's name, email address, work schedule, hours worked per week, dates of employment, and duties performed to include pay plan, series, and grade level for relevant federal experience.
Your resume must show complete information for each job entry to support minimum qualifications. SF-50 Your most recent Promotion, Within Grade Increase (WRI/WGI), or Appointment/Conversion SF-50 - Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held. Do not include the following types of information in your resume: Classified or government sensitive information Social Security Number (SSN) Photos of yourself Personal information, such as age, gender, religious affiliation, etc.
Encrypted and digitally signed documents Other supporting documents: Cover Letter, optional Most recent Performance Appraisal, optional Veterans Employment Opportunity Act, Veterans Recruitment Appointment, and 30% Disabled Veteran Eligible: DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days. Schedule A, Persons with Disabilities Appointment Eligibles: Schedule A letter from a physician, local, state, or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u). Certain Military Spouses Eligible under E.O. 13832: Permanent Change of Station (PCS) orders; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment. Proof of U.S. accreditation for foreign study, if applicable.
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.