Secretary (OA) (Regional Director Secretary)
About This Position
This position is in a Regional, Subregional or Resident Office of the National Labor Relations Board. The incumbent of this position serves as the Secretary to the Regional Director and will perform a wide variety of highly responsible secretarial and administrative duties relating to the responsibilities of the Regional Director and the entire subordinate organization.
Qualifications
All qualifications and eligibility requirements must be met by the closing date of the announcement. IDEAL CANDIDATE STATEMENT The Ideal Candidate for the Secretary (OA) (Regional Director Secretary) position has experience performing a variety of secretarial and administrative duties of an office. The candidate possesses analytical skills to compile and analyze various charts, tables, statistical reports and other data of the Regional Office's operations.
The ideal candidate has excellent interpersonal skills and the ability to communicate both effectively orally and in writing. Experience utilizing office automation systems is desired. BASIC REQUIREMENTS Typing Proficiency:
In addition to meeting the experience requirement, applicants for this position must show possession of the ability to type 40 words per minute with 3 or less errors.
In addition to the BASIC REQUIREMENT, applicants must also meet the following: MINIMUM QUALIFICATIONS Applicants must have one year of specialized experience, equivalent to the GS-08 grade level, which has provided them with the knowledge, skills, and abilities to successfully perform the duties of the Secretary (OA) (Reginal Director Secretary) at the GS-09 grade level. Specialized experience includes: Experience independently monitoring and tracking all incoming correspondence and communications, and reporting the information to the appropriate parties; and Experience coordinating events and meeting and ensuring materials are assembled and distributed, and logistics (i.e. scheduled accommodations) are secured; and Experience preparing reports and other data for management; and Experience preparing travel arrangements and itineraries for management and staff. This experience must be fully supported and articulated in your resume to receive consideration.
Please do not cut and paste the specialized experience from this announcement into your resume, as this will not be considered a demonstration of your qualifications for this position. TIME-IN-GRADE REQUIREMENTS All Agency employees must meet time-in-grade requirements to be considered eligible. One year of experience at the GS-08 or equivalent grade level of the federal service, is required to qualify for this position. (NOTE: All Agency employees must provide a copy of their SF-50 "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility.
The SF-50 must include your position, title, series, grade, step, tenure code (1 or 2), and type of service (Competitive). As an employee, you may determine your current status by checking block 24 on your SF-50. Block 24 must reflect "1" or "2".
Also, block 34 must reflect "1".
NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Major Duties
As a Secretary (OA) (Regional Director Secretary),GS- 0318-9, your typical work assignments may include: Making travel arrangements. Maintaining the Regional Director's calendar. Receiving visitors and placing and receiving telephone calls for the office. Reviewing outgoing correspondence for grammatical style and conformance to established office policies, practices, and procedures. Compiling and analyzing charts, tables, statistical reports and other data of office operations.
Education
There is no substitution of education for experience for this position.
How You Will Be Evaluated
Once the application process is complete, your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents) and your responses to all assessments required for this position.
You will be assessed on the following competencies: Clerical Managing and Organizing Information Oral Communication Written Communication Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12979678 Optional Four Essay Questions At the time of application, applicants will be provided with four short, free-response essay questions designed to ascertain their dedication to public service for the hiring manager and agency leadership (or designee) to review. Responses are not required and will not be scored.
If applicants choose to provide a response to the essay questions, they will be required to certify that they are using their own words and did not use a consultant or AI (such as a large language model [LLM]). The responses to each question cannot exceed 200 words per question. In order to be considered for this position, you must complete all required steps in the process.
For evaluating the quality of applicants for referral to the selecting official, a multi-phased process will be used. Phase 1: Applicants' resume and supporting documents will be reviewed by Human Resources (HR) to determine whether they meet the basic qualification requirements. Phase 2: Applicants who are minimally qualified may be advanced to a Structured Resume Review assessment conducted by a Subject Matter Expert (SME) panel.
SMEs may review applicants' resumes to evaluate technical qualifications for this position based on the required specialized experience. Phase 3: Applicants who successfully pass the Structured Resume Review assessment may be advanced to a Structured Interview conducted by a Subject Matter Expert (SME) panel. SMEs may assess applicants' ability to demonstrate the required competencies for the position.
Phase 4: A final score, which may combine the results from one or more assessments, may be used to identify the top-rated applicants. Applicants meeting the established cut-off score may be referred to the selecting official for consideration and may be required to participate in one or more additional interviews as part of the hiring process.
Additional Information
SUPPLEMENTARY VACANCIES Supplementary vacancies may be filled
in addition to the number stated in this announcement. EQUAL EMPLOYMENT OPPORTUNITY/REASONABLE ACCOMMODATION The National Labor Relations Board is an equal opportunity employer. All qualified applicants will receive consideration for appointment without regard to race; color; religion; sex; national origin; age; disability; genetic information; pregnancy, childbirth, or a related medical condition.
Applicants with disabilities who need reasonable accommodations for any part of the application and hiring process should contact the Agency's Selective Placement Coordinator by email here. NLRB offers a wide array of reasonable accommodations and programs for individuals with disabilities. (Note: for additional information for job seekers with disabilities, please click on the following website here.) PLACEMENT POLICY The posting of this announcement does not obligate management to fill a vacancy or vacancies by Promotion. The position may be filled by Promotion or Reassignment.
Management may use any one or any combination of these methods to fill the position. ALTERNATE APPLICATION INFORMATION Applicants may contact the Office of Human Resources. The National Labor Relations Board offers career opportunities that feature competitive starting salaries and the potential for performance-based increases, flexible hours, and the ability to achieve and maintain a balanced lifestyle.
You will enjoy a range of comprehensive and competitive employment benefits that include Work/Life Balance Programs (Alternative Work Schedules, Telework, Employee Assistance Program, and the Child Care Subsidy Program), the Federal Employees Health Benefits (FEHB) Program, Flexible Spending Accounts, Life Insurance, Long-Term Care Insurance, Thrift Savings Plan, and the Transit Benefit Program.
How to Apply
To apply for this position, you must provide a complete Application Package, which includes: Resume; and Any other documents needed to verify your qualifications or eligibility (see the Required Documents section). Please follow the instructions listed below for submitting your complete application package. Application procedures are specific to this vacancy announcement. Please read all instructions before you begin. To begin the process, click the APPLY ONLINE button at the right side of this screen to create an account or log in to your existing USAJOBS account.
Follow the prompts to complete the assessment questionnaire. Please ensure you click the SUBMIT APPLICATION button at the end of the process. If you have never applied through USA Jobs for a position with the Federal Civil Service, you will need to create a USAJOBS account.
To change or update your application, simply reapply through USAJOBS, before the closing date. New or updated resumes are considered "incomplete" applications until the required virus scan is cleared. To check the status of your application, log into your USAJOBS account, select Application Status and click on the more information link under the application status for this position.
Required Documents
Please submit the supporting documents outlined below for your claimed eligibility status. RESUME In compliance with Executive Order 14170, Reforming the Federal Hiring Process and Restoring Merit to Government Service resumes must not be longer than two pages in length. The resume must address minimum qualifications and other requirements listed in the job announcement. If the two-page resume criteria and/or the resume formatting requirement is not met, candidates will be rated as ineligible and will not be referred for hiring consideration.
Resumes must include all of the following information outlined below: Contact Information: Name and how best to contact you, including email address and phone number. Relevant Work Experience Job Title and Employer (including series and grade for any Federal positions) Start and end dates with month/year (e.g., 05/2019 -08/2022 or present) The number of hours you worked per week Ensure work experience descriptions are aligned with the job announcement and address all required qualifications. Brief descriptions should demonstrate your ability to perform the tasks at the required level as stated in the job announcement.
MOST RECENT PERFORMANCE APPRAISAL If performance appraisal is not dated within the last 18 months or if you are unable to provide a copy, an explanation of why must be provided. Please include a document in your application package explaining why the performance appraisal is not available. NOTIFICATION OF PERSONNEL ACTION (SF-50) Most recent SF-50 showing current grade and tenure or showing highest (permanent) grade ever held, if different from your current grade.
Performance Award, Realignment/Reassignment, Name Change and Detail SF-50s will not be accepted as proof of grade and tenure. If you are applying for a higher grade, provide an SF-50 or SF-50s which show the length of time in the current/highest grade (i.e., Promotions, With-in Grade/Range Increases, and SF-50s with dates that show proof of you holding the grade for at least a year) to support meeting time-in-grade requirements. As a current Career or Career Conditional employee in the Competitive Service, you may determine your current status by checking block 24 on your SF-50.
The block must reflect "1" or "2". Also, block 34 must reflect "1". A copy of your SF-50 must be provided for verification. OTHER DOCUMENTS (If applicable). (Click links for more information) Career Transition Assistance Program (CTAP) If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP), you must meet the well qualified standards for this vacancy (meeting the minimum requirements for the position and scoring at least an 85) and provide all of the following documents: your most recent performance appraisal; AND the proof of eligibility letter from the Agency; AND your most current SF-50, displaying current series and grade.
Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position. Please review your application prior to final submission and ensure you have submitted all appropriate documents. Uploading documents to USAJOBS does NOT ensure inclusion with your application to our system.
You must verify that the documents are in the system with your application prior to final submission. All materials must be received by06/10/2026 to be considered for this announcement.