About This Position
The primary purpose of this position is to examine, verify, and maintain complex accounting transactions which involve a number of different programs, extensive subdivision of accounts, and frequently and varied adjustments to accounts; and to serve as a liaison between serviced organizations and higher headquarters. Performs office automation duties in producing/preparing a variety of documents pertaining to accounting functions
Qualifications
High School graduate is required with some training in bookkeeping or accounting. Minimum of one (1) year experience with PC equipment or and education on PC applications. Able to type 50 wpm or use a 10 key calculator by touch. Capable of working with details for extended periods of time. Must be able to work under pressure to meet scheduled deadlines.
Applicants must possess adequate oral and written communication skills. Must become familiar with the Recreation and Mess Central Accounting System Users Handbook and chart of accounts as well as documentation on the DAR process with SAP AIMS.
Major Duties
On a daily basis, perform necessary maintenance to the SAP vendor files. This includes new vendors, changes to vendor master file records, extending vendors and blocking of vendors. Communicating with the field to resolve issues related to vendor request.
Check to ensure that duplicate vendors are not set up. Resolve any issues and take necessary action. Work with MIS Team during go-live conversions to set up new company code vendors. Verifies, through an audit sequence, source data submitted by participating NAFI activities for accuracy.
Enters data into database or directly into SAP. Verifies data entered by other audit/data entry technicians. Follows prescribed procedures and instructions for numerous entry formats. Maintains a record of data received on a computerized receipt log.
Prepares discrepancy notices to funds that have submitted invalid information and contact funds by telephone for document correction. Prepares miscellaneous general journal vouchers for adjusting entries or canceled checks. Files data transmittal envelopes, DARS, voided checks and financial statements for access by RAMCAS and other headquarters' staff.
Prepares older files for record storage and retention. Performs other duties as assigned. The purpose of this position is to provide accounting support for SAP AIMS vendor files and the edit, audit and data entry of information submitted for update into the general ledger systems.
This position contributes to the division's effectiveness by providing accurate and timely financial information to allow senior management the opportunity to make better business decisions. Work involves the utilization of accounting skills and knowledge related to a large organization with multiple operating locations. The employee works at the intermediate bookkeeping level dealing specifically with Vendor related issues and accounting entries for general ledger purposes.
Writing skills and grammar must be at a level to allow for adequate communication between the production department and both headquarter and field personnel. The employee must understand the complete flow of data from original documents and point of entry to the final production of financial statements. The employee will communicate daily with field personnel to address issues and problems related to data entry and the BLAS, RAMCAS and AIMS systems.
Education
This position is not in a positive education series
How You Will Be Evaluated
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Additional Information
Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace.
The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment. Some positions have special requirements.
Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States.
In accordance with the Real ID Act of 2005, if a candidate or new hire requires access to a military installation and does not have a REAL ID, identity will need to be established. Identity is established by presenting either one (1) Acceptable Credential or by presenting an acceptable combination of Source Identify Documents. Acceptable Credentials are listed in List A and Acceptable Source Identity Documents are listed in Lists B and C in the link below (page 3).
If using an Acceptable Credential, only one (1) from List A is required and if using Acceptable Source Identity Documents, one (1) from List B and one (1) from List C is required. https://www.oni.navy.mil/Portals/12/Vistors/Base%20Access%20Form.pdf?ver=2017-08-28-065204-693
How to Apply
Applications are not accepted in person or via email.
Applicants must apply online.
Click the blue APPLY button at the top of this announcement to apply. Reminder: Federal agencies are required to limit resumes to two (2) pages or less. Please review the Required Documents section of this announcement for more details.
Required Documents
The following documents are required at the time of application: ReΜsumeΜ: two-page limit, learn more here - Resume Requirements Proof of education: official transcripts only if qualifying all or in-part based on education; diplomas and degree audits are not acceptable. Failure to provide official transcripts will result in an ineligibility rating. Proof of training: licensures and certifications are acceptable, must show your name, licensure/certification type, and expiration date (if applicable) If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
Note: When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent.
Altered transcripts will not be accepted. Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization.
Credential evaluations are not free and applicants are responsible for the cost of the selected service. Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.