Management Assistant (IT Resourcing and Logistics)
About This Position
This is position is located in the Commander, Navy Installation Command (CNIC), Fleet & Family Readiness (N94), Non-appropriated Funds (NAF), IT Branch (N6Q), Millington, TN. The incumbent serves as a Management Assistant (IT Resourcing and Logistics) for all administrative requirements. The primary function of this position is to perform administrative duties and support to IT Division staff and field activities with Division administrative functions.
Qualifications
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate possesses the following: At least 2 years of progressively responsible specialized experience performing administrative and office procedures (e.g., applying guidelines, rules and regulations to assignments, composing correspondence, researching and compiling information and data, or records administration).
Incumbent must be familiar with the CNIC and Navy organization and thoroughly informed on administrative and office procedures. Incumbent must be able to work with minimal supervision. Incumbent must be capable of proceeding with the necessary office work without specific directions.
Incumbent must possess tact, sound judgment, initiative, and the ability to work with other personnel within the Division. In addition, to being fully competent professionally, the incumbent must also possess the ability to express themselves in an affable and courteous manner in correspondence, telephone and personal work contacts, thereby enhancing the public's opinion of the Navy and CNIC. Knowledge of an extensive body of IT processing rules, procedures or operations is a plus.
Familiarity with SAP and other software products is a strong plus. Knowledge of office electronic file arrangement and the purpose and content of documents in the file, and ability to file and retrieve information and maintain suspense records in accordance with office filing procedures. Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook) and Adobe Reader.
Incumbent must be skilled in dealing with a variety of people under difficult circumstances including pressure situations where accurate information must be provided rapidly with little or no notice. Incumbent must be able to apply knowledge to situations that arise with minimum supervision and be capable of proceeding with the necessary office work without specific direction. Additionally, must have the ability to take the initiative to make sure all tasks are performed in a timely and accurate manner and improve business processes when necessary.
Incumbent must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct. Incumbent must possess excellent oral and written communication skills and excellent customer service.
Major Duties
In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience. Duties include but are not limited to: Prepare all purchase requests for the IT Division and coordinate with the Procurement Branch.
Process all invoices and coordinate with the Accounting Department and Business Manager for payment in a timely manner. Maintain timekeeping data and enter data as required into NAF timekeeping system. Arrange travel and travel orders for travel for the IT Division.
Assist IT Division staff with shipping requirements and prepare shipping labels and documents. Maintain paper and electronic files, inventory of supplies (printer, media, etc.) for the IT Division. Prepare correspondence as necessary for the IT Division.
Assist in preparation and entry of the IT Division annual budget. Support maintenance of inventory of all IT Division assets at CNIC HQ Millington and other locations. Incumbent is expected to prioritize daily duties to maximize effectiveness and efficiency.
Education
There is no positive educational requirement for this position.
How You Will Be Evaluated
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Additional Information
Salary is dependent on experience and/or education. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required.
We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.
For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a government-issued Travel Card for official government travel purposes. Executive Order 12564 requires a federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment.
Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. When building or uploading your resume, please note there is a two-page limit. The system will restrict any attempts to submit a longer document.
The complete application package must be submitted by 11:59 PM (EST) on 04/14/2026 to receive consideration. To begin, click Apply to access the online application.
You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12930803 It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status DON is an Equal Employment Opportunity Employer.
All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to [email protected] to ensure proper consideration is given.
Required Documents
The following documents are required at the time of application: Resume: two-page limit, learn more here - Resume Requirements Proof of education: official transcripts only; diplomas and degree audits are not acceptable. Failure to provide official transcripts will result in an ineligibility rating. Proof of training: licensures and certifications are acceptable, must show your name, licensure/certification type, and expiration date (if applicable) If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation.
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50 If qualifying all or in-part based on education, transcripts must be submitted as proof of education in order to be considered.