Logistics Management Specialist (Space Management Specialist)
About This Position
This position is located in the Air Traffic Organization (ATO), Management Services, Financial Services Directorate, Materiel Management and Procurement Group, ATO Space Management Team (AJG-R250). This group is responsible for providing advice and assistance to managers in the Air Traffic Organization (ATO) on a wide range of complex business, logistical and operational functions that directly impact the work of all functional areas and organizations within the ATO.
Qualifications
To qualify for this position, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-I, FG/GS-13 level. This experience is typically related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been at least equivalent to the next lower level in the normal line of progression for the occupation in the organization.
Specialized Experience is defined as: -Experience coordinating services of space management specialists, vendors, designers, architects and installers; AND -Experience translating customer requirements into office space configuration designs that meet the project objectives. You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.
Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE.
You may be asked to provide evidence or documentation that you have this type of experience later in the selection process.
Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification. *Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position.* Applicants may be asked to verify information on your application for employment with the FAA. All qualification requirements must be met by the closing date of this vacancy announcement.
Major Duties
The Logistics Management Specialist uses analyzes to designs office space and furniture configuration plans to meet the administrative space requirements for ATO Service Units in the National Capital Region (NCR). As a recognized space management expert, provides leadership for highly complex and challenging activities under the minimal direction of the team manager. Shares responsibility for the NCR space management effort with other senior specialists.
This work affects all ATO Service Units in the NCR. Acts as a principal specialist to develop new and innovative approaches, methodologies, and/or techniques or as a team leader to define and direct challenging projects/programs/activities such as coordinating space requirements for the movement of large groups of individuals between NCR facilities. This requires the development of new and innovative approaches to accommodate the lack of available space and new hoteling requirements.
Leads large project teams in analyzing, identifying and resolving challenging space management problems or issues that often cross organizational boundaries and impact the fulfillment of ATO space requirements. Applies project management principles, methods, and techniques to develop, schedule, coordinate, and lead projects and acquire and allocate resources. Monitors all project phases, including requirements gathering, design and layouts.
Schedules, delivers and coordinates services of assigned space management specialists, vendors, designers, architects and installers. Reviews and analyzes new and proposed space management policies and determines impact on program operations. Is often asked to develop new policies, procedures, and approaches that take into consideration FAA policies, Government-wide rules, regulations, and external concerns.
Reviews processes and develops new processes, procedures or policies. Provides feedback to management on updates, changes and deletions based on updated or revised organizational goals and mission. Provides on-the-job training to new or less-experienced space management specialists.
Interprets General Service Administration policies, Federal Aviation Administration Orders and Acquisition Management policies and procedures to translate ATO customer requirements into office space configuration designs that meet the project objectives, while optimizing the use of limited resources. Works with the senior management team to secure funding for one-time costs to include construction, furniture, security, telecommunications and other required space management services. Oversees build-out construction, furniture procurement and delivery of essential services to ensure they are executed according to detailed project plans and delivery schedules.
Uses various technological media such as Microsoft Word, Excel, and PowerPoint to analyze and display visual information. Develops statistical charts and graphs to clearly identify trends or to highlight information that lead to data driven decision making. Contacts are internal and external to AJG.
Represents AJG as a principal point of contact to provide advice and guidance on the applications of policies and procedures for complex administrative design projects to other Service Units and FAA lines of businesses. Collaborates with project managers to obtain information use for the preparing, reviewing and recommending approval of major reports on projects, programs and other work activities for internal and external distribution. Develops briefings to convey strategic vision and/ or organizational policies to internal and external audiences.
Communicates requirements including space standards, security standards, project schedule and vendor performance data to various audiences. Formulates and recommends positions on major projects to senior management. The Team Manager Work typically is reviewed only at completion for success in achieving planned results.
Conditions of Employment
We are not accepting applications from noncitizens.
Education
Education cannot be substituted for experience.
How You Will Be Evaluated
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
Additional Information
We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty.
FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements This position is covered by the FAA Core Compensation plan. Additional information about Core Compensation is available at: https://www.faa.gov/jobs/working_here/benefits. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements.
Therefore, as an applicant, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA section, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA.
Your work history examples should be specific and clearly reflect the highest level of ability.
Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided.
Your answers may be adjusted by a human resource specialist as appropriate. Eligible applicants meeting the minimum qualification requirements and/or selective placement factor(s) (SPF) may be further evaluated on the Knowledge, Skills and Abilities (KSA) and/or Quality Ranking Factor (QRF) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; (3) alphabetical; or (4) priority grouping, and referred to the selecting official for selection consideration.
Some, all, or none of the applicants may be interviewed. This Level 5 (Moderate Risk; Public Trust) position requires favorable adjudication of a Minimum Background Investigation (MBI) background investigation prior to appointment, unless a waiver is obtained. This is not a bargaining unit position.
Links to Important Information: Locality Pay, COLA
How to Apply
Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position.
You must apply online to receive consideration.
Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register. RESUMES ARE LIMITED TO TWO PAGES.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week. Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA.
Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.
You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.
Required Documents
All applicants MUST submit the following: (1) resume with complete work history; and (2) a copy of your most recent SF-50 (Notification of Personnel Action) For guidance on how to create a Federal resume, visit http://www.archives.gov/careers/jobs/forms/resume-guide.pdf Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, illegible or missing documents. Please DO NOT email your application documents.
We cannot accept documents received via the email system. Documents sent via email will NOT receive consideration. If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.