Licensing Assistant
About This Position
This position is located in Nuclear Regulatory Commission. The supervisors for the vacancies are: Michelle Hayes (OAR/Advanced Reactor Licensing Branch 2). Mahamoud Jardaneh (MJ) - (OAR/Advanced Reactor Licensing Branch 3) Jeff Rady - (OAR/Advanced Reactor Licensing Branch 4) Lizette Roldan-Otero (NMSS/Inspection Licensing Branch 3) The selectee for the NMSS/Inspection Licensing Branch 3 will work in Arlington, TX. The selectees for OAR will be assigned to Rockville, MD.
Qualifications
To qualify for these positions you must have at least one year of specialized experience at the next lower grade level in the Federal service or equivalent experience in the private or public sector. SPECIALIZED EXPERIENCE: For GG-08, one year of specialized experience at the GG-07 level. Experience which demonstrates the knowledge, skills, and abilities to perform a wide range of administrative duties such as: Skill in operating computer equipment sufficient to prepare correspondence, memoranda, presentations, and reports in final form.
Ability to organize the flow of administrative work, to maintain and organize an adequate filing system, and to locate and assemble material for reports and meetings. Ability to handle multiple, time sensitive tasks. Knowledge of format and clerical procedures in order to proofread documents and arrange a variety of materials from different sources in an organized, workable manner.
Experience that provided a working knowledge of the procedures associated with the licensing activities, and familiarity with the materials licensing forms and guidance documents sufficient to administratively process all aspects of licenses or license amendments under close supervision. Experience that provided familiarity and a working knowledge of the materials licensing forms and guidance documents. For GG-09, one year of specialized experience at the GG-08 level.
Experience in a wide range of administrative duties such as: Skill in operating computer equipment sufficient to prepare correspondence, memoranda, presentations, and reports in final form. Ability to organize the flow of administrative work, to maintain and organize an adequate filing system, and to locate and assemble material for reports and meetings. Ability to handle multiple, time sensitive tasks.
Knowledge of format and clerical procedures in order to proofread documents and arrange a variety of materials from different sources in an organized, workable manner. Experience that demonstrates a working knowledge of the procedures associated with the licensing activities sufficient to administratively process all aspects of licenses or license amendments under general supervision. Experience that provided familiarity and a working knowledge of the materials licensing forms and guidance documents sufficient to enable timely response to information requests.
For GG-10, one year of specialized experience at the GG-09 level. Experience in a wide range of administrative duties such as: Skill in operating computer equipment sufficient to prepare correspondence, memoranda, presentations, and reports in final form. Ability to organize the flow of administrative work, to maintain and organize an adequate filing system, and to locate and assemble material for reports and meetings.
Ability to handle multiple, time sensitive tasks. Experience that demonstrates knowledge of the procedures associated with the licensing ad inspection activities sufficient to administratively process all aspects of licenses or license amendments. Experience that provided knowledge of the materials licensing forms and guidance documents sufficient to enable timely response to information requests.
For GG-11, one year of specialized experience at the GG-10 level. Experience in a wide range of administrative duties such as: Skill in operating computer equipment sufficient to prepare correspondence, memoranda, presentations, and reports in final form. Expert ability to organize the flow of administrative work, to maintain and organize an adequate filing system, and to locate and assemble material for reports and meetings.
Ability to handle multiple, time sensitive tasks. Experience that demonstrates detailed knowledge of the procedures associated with the licensing and inspection activities sufficient to administratively process all aspects of licenses or license amendments independently. Experience that provided expert knowledge of the materials licensing forms and guidance documents sufficient to enable timely response to information requests.
A description of how you possess the specialized experience as well as how you meet the qualifications desired in an ideal candidate must be addressed in your resume. The NRC encourages applicants to provide job experience details in your resume.
Applicants may also use the supplemental vacancy question to provide additional information pertaining to the specialized experience and ideal candidate criteria. PLEASE BE CLEAR AND CONCISE. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Major Duties
As a Licensing Assistant, you will perform specialized administrative functions in support of materials licensing, inspection processes, Advanced reactors and operating reactor licensing processes.
You will serve as a focal point in the Branch on the administrative aspects of NRC rules, regulation and procedures applicable to the licensing actions. Such duties could include, but are not limited to: Plans priorities, organizes, and coordinates administrative functions in support of materials licensing and advance reactor and operating reactor licensing processes. Assists the technical staff in the preparation of assigned technical portions of licenses.
Monitors correspondence with due dates to ensure that requests for additional or clarified information receive appropriate priority such that delays in the licensing process are minimal. Conducts notifications and follows up with licensees whose fees have not been received or whose licenses are expiring and coordinates with the Office of the Chief Financial Officer on fee-related notifications. Develops and implements procedural controls for the processing and tracking of licensing actions.
Independently composes correspondence in reply to requests for information, confirmation of appointments, and other letters and memoranda of administrative or routine nature. Serves as a focal point on interoffice working groups and teams formed to address problems and identify improvements with agency-wide licensing and/or inspection databases. Assures proper maintenance of records of license applications and amendments received, inspections scheduled and completed, and actions taken on assigned projects, for ready reference in answering queries from applicants, the public and the NRC staff.
Conditions of Employment
You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position. All information in your resume must be true and accurate. Conditions of Employment: This is a Drug Testing position Must be able to meet maintain security & suitability requirements.
Education
There is no education requirement
How You Will Be Evaluated
When the application process is complete, your application will be reviewed to determine if you meet the job requirements.
Your application will be evaluated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skills, and abilities related to the job requirements.
You must respond to all required application questions. If you are among the top candidates for this position, your application will be referred to the hiring manager for possible interview and selection based upon the number of available vacancies to be filled in each office.
Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to submit a concise resume that directly relates to this position.
Additional Information
This position may be eligible for telework in accordance with agency policy.
This job opportunity announcement may be used to fill additional vacancies. Pay Information: Please see below for the pay ranges for each of the NRC duty locations. Rockville, MD - $63,940 to $111,087 King of Prussia, PA - $61,577 to $106,982 Atlanta, GA - $50,095 to $102,669 Naperville, IL - $62,470 to $108,533 Arlington, TX - $60,751 to $105,547
How to Apply
Please read the entire announcement and all instructions before you begin an application. To be considered for this position, you must complete the online application process and submit all required documents electronically by 11:59 p.m. Eastern Time (ET) on 06/11/2026. Incomplete or late applications will not be considered. For a preview of the application questions, please see https://apply.usastaffing.gov/ViewQuestionnaire/12968367.
Your complete application must include your resume, responses to all required vacancy questions, and any required documents that prove your eligibility to apply. To begin your application, select the "Apply" button located on the right side of this screen.
Follow the subsequent prompts to log in or register, submit all required documents, answer the questions, and complete the application process.
You may either select your required documents within your USAJOBS profile to upload with your application or directly upload them during the application process. The following types of document types can be uploaded: .gif, jpg., .jpeg, .png, .rtf, .pdf, .doc, and .docx. Important Considerations: Paper Applications: Paper applications will not be accepted unless you can demonstrate hardship circumstances through the agency contact listed below.
Application Extensions: Requests for application extensions will not be granted. Hardship Assistance: If you experience hardship applying online, please contact the Human Resources Specialist listed below for assistance.
You must reach out during business hours before the announcement closing date and speak with someone who can provide support for your online submission. The NRC provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please notify the coordinator at (301) 415-5888 or TDD 240-482-3217. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Required Documents
The following documents are required for your application package to be complete. If you fail to provide any required documents, you will be marked as having an incomplete application package and you will not be considered any further. Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); and 4) other qualifications.
Please limit your resume to 2 pages. See below for Additional Resume Information. SF-50 (Notification of Personnel Action): You must submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify your status.
This SF-50 should not be an award SF-50. Additional Resume Information: Your resume is crucial in our evaluation of your qualifications.
Resumes should clearly demonstrate your skills, knowledge, and abilities. Please limit your reΜsumeΜ to 2 pages. To ensure your resume contains all required information, we encourage you to use the USAJOBS Resume Builder.
If you choose to use your own resume, please ensure it contains all the required information, and you organize it so we can associate the following information with each experience/position: Job title Name of employer Beginning and ending dates of employment (month/year) format Hours worked per week. We will assume full-time unless otherwise stated. We will pro-rate part-time employment in crediting experience.
Concise, results-focused language for job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable). Series and grade or equivalent (if a federal position). Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) or other inappropriate material on your resume or cover letter.
If your resume contains prohibited information as listed above, your application may be determined ineligible, and you will not receive consideration for this position. We will not access web pages linked on your resume or cover letter, links to social media such as LinkedIn, to determine your qualifications. Cover letters are optional.