Legal Assistant

The incumbent provides assistance with administrative and semi-technical support for Legal Instruments Examiners (Conveyances and Applications), Paralegal Specialists, Compliance Specialists, and the aviation public. Applies knowledge of civil aviation regulations, office policies and procedures, and Aircraft Registration and Airmen Certification programs. Reviews procedures, assists in studies when appropriate.

Reviews a wide variety of documents for correct dispersal. Distributes the documents to the appropriate branch and/or section in accordance and compliance with Code of Federal Regulations (CFR) part 47.17 and part

1. Supports urgent registration/certification requirements by assisting in the priority handling of transactions. This involves, but is not limited to, the importation or exportation of civil aircraft to and from foreign countries and international priorities.

Aids legal representatives by supplying confirmation of filing times to foreign officials engaged in the acquisition of aircraft. Reviews, prepares, and performs quality control on documents received from the aviation public to ensure accuracy in the pre-processing phase. Documents must be prepared correctly to comply with established format and guidelines and to prohibit delays in the registration of civil aircraft, recordation of conveyances and the certification of airmen.

Reads correspondence from law firms to decide which copy of documents are to be filed and returned after recordation by examiners. Reviews the content of conveyances and other security instruments pertaining to aircraft, engines, propellers, or spare parts maintained by or on behalf of air carriers to determine the intent and correct fee. Reads incoming correspondence, publications, regulations, and directives, which may affect the Civil Aviation Registry.

Obtains clarification of instructions from originating offices or appropriate focal points. Concludes which are of the utmost importance or interest to the manager and/or supervisor and refers accordingly. Maintains suspense¿s and follows up when necessary.

Processes fees and documents from Registry customers. Assists in advising the aviation public on the correct procedure for completing required registration and certification forms, the appropriate forms to use, applicable fees, and resolves problems as required. Reviews fees and utilizes guidance from higher level employees to determine acceptability by the Treasury Department.

Initiates action to accept or reject fees deemed unacceptable. Prepares correspondence to the aviation public about problems on documents received. Researches correspondence, indexes, and the Registry's workflow and imaging system for the appropriate application and disposition.

Composes original correspondence to answer inquires. Verifies appropriate authorizations prior to accepting credit card payments. Assists in making determinations of the acceptability of foreign currency in accordance with established regulations and guidance.

Maintains an internal accounting system. Maintains a record tracking system of all transactions received and distributed for compliance with quarterly audits with supervisor. Generates an automated daily list of fee receipts.

Applies knowledge of Treasury Department guidelines, Government and Accounting Office (GAO) regulations, and financial orders applicable to the disposition and security of funds. Recommends changes in procedures for the proper handling, recording, and safeguarding of documents in order to establish controls and accountability.

We are not accepting applications from noncitizens.

Information Regarding KSA¿s: As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA.

Your work history examples should be specific and clearly reflect the highest level of ability.

Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided.

Your answers may be adjusted by a Human Resource Specialist as appropriate. Eligible applicants meeting the minimum qualification requirements and Selective Factor(s), if applicable, may be further evaluated on the Quality Ranking Factor (QRF), if applicable, and the KSA¿s listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty.

FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements NOTES: Position will be filled at the FG-06 with full promotion potential to the FG-07 grade level. Identification of promotion in the vacancy announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting training qualification requirements and recommendation by the supervisor.

Interviews may be conducted IAW FAA Policy and applicable Collective Bargaining Agreement. Some, none, or all candidates may be interviewed.

Applicants must apply online to receive consideration for this vacancy announcement. Faxed, mailed or emailed applications cannot be accepted. Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.

Applicants may be asked to verify information on your application for employment with the FAA. Additional information regarding living in Oklahoma can be found at www.abetterlifeokc.com. To confirm receipt of documents, please contact Sidney Heifetz at [email protected]. Links to Important Information: Locality Pay, COLA

Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position.

You must apply online to receive consideration.

Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register. RESUMES ARE LIMITED TO TWO PAGES.

IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week. Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA.

Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.

You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.

Notification of Personnel Action (SF-50), DD Form 214, etc. as indicated below are required. Supplemental documentation will be accepted in combination with your online application. These documents must be uploaded to your profile or emailed to [email protected] on or before the closing date of this announcement.

All submitted documents should reference the announcement number. If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.

You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.