IT Specialist (SYSANALYSIS) (Records and CUI IT Systems Analysis)

This position is located in the Secretariat and Information Management Branch in the Office of the General Counsel. The Records Management and IT Systems Analyst helps build and carry out the work of the Commission's Records and Controlled Unclassified Information (CUI) Office (RCO). At the full performance level the incumbent has the following responsibilities: Design, implement, evaluate, and maintain records management and CUI requirements across CFTC platforms such as M365, Power Platform, and ServiceNow.

Analyze IT systems and applications to determine compliance with federal and agency records management and CUI requirements and recommend improvements. Develop, update, and support enterprise‐wide and office‐level records management and CUI policies, procedures, training, guidance, and disposition schedules. Serve as a liaison and subject‐matter expert to IT, legal, privacy, cybersecurity, and operational units to ensure integration of records management and CUI requirements into agency systems and initiatives.

Conduct needs assessments, gather information, analyze program gaps, and provide recommendations to enhance records management and CUI operations. Provide training, one‐on‐one assistance, and expert guidance to staff on records management, CUI policies, and related technology tools. Represent the Records and CUI Office (RCO) on workgroups, liaison groups, and IT Change Advisory Board activities, and support contract management as a COR.

You will be evaluated on the basis of your level of competency (knowledge, skills and abilities) in the following areas: Attention to Detail – Thorough and conscientious in work and detail management. Customer Service – Works effectively with internal and external clients to assess needs, resolve issues, and deliver quality service. Oral Communication – Communicates information clearly and effectively, tailoring messages to the audience; listens actively and responds appropriately.

Problem Solving – Identifies issues, evaluates relevant information, applies sound judgment, and recommends effective solutions. Records Management and Controlled Unclassified Information (CUI) - Organizes, maintains, safeguards, and retrieves records and CUI information in compliance with federal regulations, agency policies, and retention schedules. Ensures accuracy, accessibility, and proper lifecycle management of records, including creation, marking, storage, retrieval, and disposition.

Please refer to the OPM Information Technology (IT) Management Series 2210 (Alternative A) for the specific Education/Experience requirements for this position. To be creditable, education must have been obtained in an accredited college or university.

You must report only attendance and/or degrees from schools accredited by accrediting institutions that are recognized by the U.S. Department of Education. For a list of schools that meet this criterion, see www.ed.gov.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

You will be evaluated for this position based on how well you meet the qualifications listed in the job announcement. First, your application will be reviewed to determine whether you meet the minimum qualification requirements. Applicants who meet these requirements will then be assessed against the core competencies for this role using the method described below.

As part of the assessment, you must submit an Accomplishment Record. This includes written narratives describing your past achievements as they relate to the specific core competencies for this position. The rating panel will review both your accomplishment record and your resume, and will place applicants into one of the following categories: Highly Qualified, Well Qualified, or Qualified.

Highly Qualified — Meets the minimum qualification requirements and has extensive skills and experience in most of the job-related competencies above. Well Qualified — Meets the minimum qualification requirements and has a moderate amount of skills and experience in most of the job-related competencies above. Qualified — Meets the minimum qualification requirements, but may have a limited amount of experience in several of the job-related competencies.

Each competency narrative must: Describe one specific and relevant example from your training or experience Be no more than 300 words Be fully supported by information contained in your resume Applicant Example [Competency 1 Title] [Full description of the competency from the announcement, for example: Examines and analyzes different types of data to assess the organization or program, or specific issues within the organization or program, and make recommendations.] Applicant Narrative (300-word maximum) The assessments for this position are designed to evaluate your proficiency in the following competencies: Attention to Detail – Thorough and conscientious in work and detail management. Customer Service – Works effectively with internal and external clients to assess needs, resolve issues, and deliver quality service. Oral Communication – Communicates information clearly and effectively, tailoring messages to the audience; listens actively and responds appropriately.

Problem Solving – Identifies issues, evaluates relevant information, applies sound judgment, and recommends effective solutions. Records Management and Controlled Unclassified Information (CUI) - Organizes, maintains, safeguards, and retrieves records and CUI information in compliance with federal regulations, agency policies, and retention schedules. Ensures accuracy, accessibility, and proper lifecycle management of records, including creation, marking, storage, retrieval, and disposition.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

You may preview questions for this vacancy.

This position is not in the Bargaining Unit. Relocation: Relocation expenses will not be paid. Probationary Period: As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.

In determining if your employment advances the public interest, we may consider: Your performance and conduct; The needs and interests of the agency; Whether your continued employment would advance organizational goals of the agency or the Government; and Whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary/trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Time-in-Grade: You must meet time-in-grade requirements within 30 days of the closing date of this announcement, if applicable.

More than the number of positions listed may be filled through this vacancy announcement. The overall salary range is provided for informational purposes as it represents the full range that is applicable to current employees in this occupation/grade. A new hire's direct and overall experience are critical factors in determining a salary offer, therefore, it is important that your resume fully reflects all of your work experience.

Note that the upper end of each range is typically applicable only to candidates with significant years of work experience and qualifications Please review the CFTC Compensation Program website for additional information. The law prohibits public officials from appointing, promoting, or recommending their relatives. The law prohibits requesting, making, transmitting, accepting, or considering political recommendations for employment or other personnel actions for non-political positions.

This includes recommendations from Members of Congress, Congressional employees, elected state or local officials, and political party officials and any recommendation based on party affiliation.

RESUME REQUIREMENT: Your resume may NOT exceed two pages, and the font size should not be smaller than 10 pts. Please ensure your resume clearly demonstrates how you meet the qualifications for the position within the two-page limit.

YOU MUST APPLY ONLINE: Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (EST) on the closing date of this announcement.

You must complete and submit an application by accessing the USAJOBS website at USAJOBS.GOV. To begin, click the Apply Online button within the vacancy announcement and follow the prompts to create an account using LOGIN.GOV, if you have not done so already. LOGIN.GOV will walk you through each step of the account set-up and will automatically link your USAJOBS profile to LOGIN.GOV.

Once you have established an account using LOGIN.GOV, you will then go back to USAJOBS.GOV using your LOGIN.GOV username and password to answer the questions and submit all required documents. If you already have established an LOGIN.GOV account or want to return to your saved application, go to USAJOBS.GOV using your LOGIN.GOV username and password to apply or view your profile. If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by e-mail at [email protected] or phone at 1-866.656.6831.

The help desk is available Monday-Friday, 7:00 a.m. to 7:00 p.m. EST. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen.

The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Resume showing all relevant and related experience (two pages max). If selected, your resume will be used to determine your initial pay setting decision; Cover letter (optional); Most recent performance appraisal (optional); SF-50 showing you meet time in grade requirements, if applicable; Transcripts (unofficial final copy with date degree was awarded; unofficial copy is accepted for application package, but an official copy is required prior to firm offer letter being extended; Schedule A, Persons with Disabilities: Schedule A letter from a physician, local, state or federal rehabilitation office citing eligibility under 5 CFR 213.3102 (u). If you wish to be considered under a Veteran's authority (VEOA, 30%+ disabled, etc.), please submit Veteran documentation such as your DD-214 (member 4 copy preferred or any copy showing dates and character of service), along with a VA letter, SF-15, or other applicable forms.

Active‐duty members must provide an official statement of service from their command. Other Special Hiring Authorities: If you are claiming eligibility under a Special Hiring Authority, you must submit supporting documents to receive consideration. Interagency Career Transition Assistance Program (ICTAP): The ICTAP provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must score 85 or better on established ranking criteria.

You must provide proof of eligibility with your application to receive selection priority. Additional information about ICTAP eligibility is at: http://www.opm.gov/ctap/index.asp.ICTAP Candidates MUST submit: 1. A copy of their agency reduction-in-force notice; 2. A copy of your most recent Performance Rating; 3. A copy of your most recent SF-50 noting current or last position held, the grade level, and the duty location; and

1. A copy of your notice of proposed removal for declining a directed reassignment or transfer of function outside the local commuting area or documentation showing you were separated as a result of RIF or declining a directed reassignment or transfer of function outside the local commuting area. Career Transition Assistance Program (CTAP).

Provides eligible surplus and displaced competitive service employees in the CFTC with selection priority over other candidates for competitive service vacancies. If CFTC has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must rate equivalent to the Well Qualified or better category using established rating criteria.

You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/ctap/index.asp. The following links provide information on how you may be eligible for various hiring authorities: 1. VEOA 2. 30% or more disabled veteran

1. Individuals with disabilities
2. CTAP 5. ICTAP 6. Military Spouse
3. Special Authorities
4. Peace Corps & AmeriCorps VISTA 9. Former Federal Employees