HUMAN RESOURCES SPECIALIST (MILITARY) (Title 32)
About This Position
THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a HUMAN RESOURCES SPECIALIST (MILITARY) (Title 32), Position Description Number D3020000 and is part of the OK 138th Fighter Wing, Oklahoma Air National Guard.
Qualifications
MILITARY GRADES: E-1 through E-6 BASIC QUALIFICATIONS: To qualify an applicant for any GS-0201 position, apply and evaluate the applicant's competencies (knowledge, skills, abilities, and behaviors) that include military and civilian experiences, completed education, learned skills, obtained knowledge, endorsed abilities, and training program accomplishments. The following seven basic qualification competency factors are applicable to the GS-0201 career levels: Skilled in collecting and analyzing data effectively, efficiently, and accurately; Ability to clearly enunciate English without impediment of speech that would interfere or prohibit efficient communication; Ability to write English in reports and presentation formats; Ability to communicate clearly and effectively; Skilled in presenting formal training presentations and briefings; Ability to assess body language and perceive emotional and/or distress levels; and, Skilled in applying procedures and directives by reading and interpreting program material. GENERAL EXPERIENCE: Experiences gained through military or civilian technical training schools, within the human resources business programs, are included as general experience qualifications.
An applicant must have a validated understanding of the basic principles and concepts of the occupational series and grade. SPECIALIZED EXPERIENCE: Must have at least one year of specialized experiences at the GS-07 level or the equivalent which provided a basic working knowledge of National Guard missions, organizations, and personnel programs. Must have a basic knowledge and experiences of personnel programs gained in a classroom or as an on-the-job trainee.
Have knowledge-based competency of human resources business elements and can discuss terminology, concepts, principles, and issues related to this competency. Experienced in using references and resource materials and experienced in program functions such as, maintaining personnel records, counseling, or classification and assignments. Experiences may include performing personnel functions associated with preparing and maintaining position descriptions and manual records, personnel classification or usage, quality force management, managing personnel records and researching record data.
Experienced in operating a computer and using varied computer programs. Requires a thorough knowledge of military and civilian human resources management principles, policies, procedures, and regulatory guidance as applicable to Air National Guard operations. Applies technical knowledge to independently perform personnel actions including promotions,assignments, evaluations, and awards.
Knowledge extends to program areas such as the Defense Travel System (DTS), deployment readiness,training, and personnel data systems. The position requires a thorough knowledge of military and civilian human resources managementprinciples, policies, procedures, and regulatory guidance as applicable to Air National Guard operations. The incumbent applies technicalknowledge to independently perform personnel actions and provide guidance to lower-graded HR specialists.
Major Duties
Introduction: This position, located in an ANG Wing Force Support Squadron, directs a small team consisting of 2-4 subordinate Full-time CSS personnel supporting Commander's Support Staff (CSS) and Orderly Room (CCQ) operations at the Group level. The incumbent oversees CSS/CCQ functions; ensures efficient daily administrative support and manages military program execution per the Personnel Services Delivery Guide (PSDG). Responsibilities include training and mentoring personnel to maintain mission readiness and compliance with Air Force policies. **** Units with full-time positions not assigned to the FSS PASCODE (e.g., ACS, Combat Comm, Red Horse, but not limited to these examples)may use this PD if subordinate requirements are met as specified in the above intro & align with UMD authorizations.
Supervisory reporting remains within the unit, while training oversight managed by the CSS Superintendent in the FSS. MAJOR DUTIES: Coordinates Personnel Management Activities. Serves as a technical and subject matter expert on military personnel management policies, procedures, and regulations.
Provides guidance and training to lower graded HR Specialists on various personnel actions, including promotions, reassignments, evaluations, and awards, to ensure alignment with mission requirements and organizational goals. Creates, reviews and develops performance standards, assists in setting expectations, and provides feedback on work quality, performance and progress for subordinate administrative personnel. Prepares, awards, and disciplinary documentation for supervisory review and action as required.
Identifies developmental needs and coordinates training to improve staff proficiency. Assists in managing leave schedules to maintain adequate staffing levels. Identifies and refers complex military and civilian personnel issues to supervisor and works closely with Force Support Squadron, State Human Resources Office, and other supporting organizations, as needed, to find resolutions to issues.
Human Resources and Administrative Support Functions Coordinates human resources and administrative support for military personnel within the unit. Serves as primary contact for unit level military personnel matters, assisting supervisors and commanders with policies and programs. Collects, analyzes, and compiles personnel data for reports and briefings.
Collaborates with Force Support Squadron and other agencies to resolve personnel issues and implement policy changes. Maintains accuracy and integrity of personnel electronic records and data systems. Supports workflow and task assignments among personnel specialists to ensure timely completion of work.
Ensures quality control of personnel documentation and supports personnel accountability programs, including Air Force Personnel Accountability and Assessment System (AFPAAS). Specialized Functional Areas and Program Management Serves as lead for two or more specialized functional areas supporting unit operations, ensuring compliance with Air Force policies. Key areas include: Administration: Oversees preparation and publication of personnel documents and orders using automated systems.
Provides training and guidance on Defense Travel System (DTS) administration, including profile management, report generation, and finance process support. Personnel: Administers and manages personnel records, evaluations, awards, promotions, leave programs, and official correspondence. Provides expert advice on military personnel programs, including policy interpretation and procedural guidance.
Maintains personnel electronic records ensuring compliance with Air Force directives. Provides customer assistance, analyzes personnel data trends, and prepares reports to support leadership decision-making. Unit Deployment Management: Oversees unit deployment readiness by maintaining deployment documentation, coordinating with Installation Deployment Officer (IDO), and monitoring unit status through Logistics and Personnel Management Software and systems.
Ensures timely preparation and processing of deployment and redeployment actions and documentation to support unit member deployment and redeployment. Training: Plans and coordinates unit training program activity. Advises and communicatees with unit commanders, Base Education and Training Management office, and unit training managers on training options, scheduling, and compliance with standards to ensure training requirements are met to maintain combat readiness.
Program and Special Duties Management: Administers, oversees, or assists with special programs including Government Purchase Card, Defense Travel System, Unit Drug Demand Reduction, Security, and Unit Recognition programs for regulatory compliance and to provide advisory support as needed. The incumbent provides limited supervisory oversight, including assigning tasks, monitoring progress, and providing feedback to lower-graded employees.
Education
Must have a high school diploma or a general education development (GED) diploma. An undergraduate degree from an accredited college/university is optimum.
How You Will Be Evaluated
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position.
If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Additional Information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).
This position may be eligible for Union Membership.
How to Apply
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12936571 A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application.
You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package.
You will have the opportunity to upload additional documents to include in your application before it is submitted.
Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position.
Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Required Documents
To apply for this position, you must submit a complete Application Package which includes: 1.
Your resume: Your resume may be submitted in any format and must support the specialized experience described in this announcement. If your resume includes a photograph, other PII (Personally Identifiable information) or other inappropriate material or content, it will not be used to make eligibility and qualification determinations, and you may not be considered for this vacancy. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., Hours per week and month/year to month/year or month/year to present ex. 03/2020-06/2022 or 03/2020-Present).
If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position. For additional information see: What to include in your resume.
- Other supporting documents (as applicable): Certifications DD-214 or NGB 22 SF-50 Official Transcripts PAA If you are NOT a current member of the Oklahoma National Guard, you must submit documentation showing your current/ previous military affiliation (DD 214, NGB 22, copy of an award/order, statement of service) etc. with your application to receive consideration for this position. Failure on your part to submit the requested documents will prevent further consideration for this position. If you have any questions concerning this requirement, contact our office at (572) 247-5581.