About This Position
*THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.* This position is for a HR Assistant (Military), Position Description Number T5652P01 located at the 165th LRS, Garden City, Georgia. This is a full-time, Excepted Permanent, position which DOES NOT require a National Guard commitment. Area of Consideration: Open to all United States Citizens.
Qualifications
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: Must have one (1) full year of specialized experience equivalent to at least the next lower grade (GS-5) in the Federal Service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is in or related to the work of the position to be filled. Specialized experience typically includes, but is not limited to: assisting commanders and supervisors on human resources (HR) programs affecting full-time employees and AGRs.
This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).
OR
Education: Must have successfully completed 1 full year of graduate level education. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work and be directly related to the duties of this position. TRANSCRIPTS REQUIRED - OR - Must have completed a 4-year course of study leading to a bachelor's degree and have Superior Academic Achievement (S.A.A).
S.A.A. must have been gained in a curriculum that is qualifying for the position to be filled and demonstrates the knowledge, skills, and abilities necessary to do the work and be directly related to the duties of this position. TRANSCRIPTS REQUIRED S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership.
- Class standing -- Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses.
- Grade-point average (G.P.A.)-- Applicants must have a grade-point average of: a. 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or b. 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
- Election to membership in a national scholastic honor society.
OR
Combination: Applicants may also combine education and experience to qualify at the GS-7 level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess.
Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-7. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position.
TRANSCRIPTS REQUIRED.
Major Duties
As a HR Assistant (Military), GS-0203-07, the following will be your duties: Assist commanders and supervisors on human resources (HR) programs affecting full-time employees and AGRs. Monitors nexus between full time personnel and military readiness and advises leadership on impacts of military decisions on full time personnel management. Assists in training supervisors throughout the organization on all military human resources issues.
Conducts periodic briefings for staff, commanders, and administrative personnel to promote a full understanding of all aspects of the assigned program. Accomplishes/oversees the accomplishment of technical support work in each of the functional areas within this program area. Incumbent has responsibility/accountability for assigned program accomplishment.
Processes human resources transactions related to recruitment, placement, classification, employee and labor relations, benefits, entitlements, training, and incentive awards. Advises, and provides comprehensive procedural and technical guidance to managers and supervisors in the areas of recruitment, placement, separation, and retirement. Coordinates, develops draft vacancy announcements, and prepares requests for vacancy announcements for HRO action.
Distributes full time announcements to all units/sections. Distributes full time announcements to all units/sections. Analyzes and evaluates individuals' basic eligibility for temporary appointments. Tracks and coordinates hiring system actions for Wing.
Coordinates the completion of necessary documents of civilian personnel who deploy, mobilize, separate, retire, etc. Provides guidance on benefits and services including, but not limited to: thrift savings plans, life insurance, health insurance open seasons, leave and pay inquiries, uncommon tours of duty, Office of Workmen's Compensation (OWCP) claims, disciplinary actions, performance ratings. Processes requests for training and incentive awards.
As the human resources liaison representative, coordinates human resources transactions on a daily basis with management officials, technicians, the ANG organization/unit and HRO. Conducts initial in processing and orientation of new employees. Explains eligibility for leave, health benefits, life insurance as well as local organizational/base policies.
Conducts exit interviews and explains entitlements such as retirement plans and refunds, continuation of insurance benefits, etc. Makes arrangements for eligible separating employees to receive retirement counseling, explanation of severance pay entitlements and other appropriate benefits or services. Obtains vacancy requirements from functional area supervisors, prepares drafts and requests for vacancy announcements.
Forwards request to the HRO for final approval. Upon receipt of the announcement, incumbent makes distribution to units/sections. Furnishes information to employees or job applicants regarding vacancies and mandatory requirements for competitive/excepted status positions.
Forwards applications to HRO for rating, and distributes certificates of eligibility to selecting supervisors, coordinating selections/non-selections with HRO as appropriate. Performs administrative and clerical support duties in the areas of incentive awards, training, classification, performance ratings, etc. Monitors suspense's established by the HRO and the ANG organization/unit for performance evaluations, and annual reviews and ensures timely and complete submissions by supervisors.
Reviews nominations for awards and training for completeness and accuracy prior to forwarding to the HRO. Maintains and monitors Technician, Title 5, and AGR manning and resourcing documents, including listings of employees against positions, position changes implemented by National Guard Bureau, resource changes implemented by National Guard Bureau and within the local organization, and local and national-level Manpower Change Requests. Compiles necessary statistics to reflect current status and accurate consumption of allocated Technician, Title 5, and AGR requirements and resources for the purpose of accomplishing a planned hiring program that will meet programmed year end strength and future projections and requirements.
Processes all military human resources actions associated with a military assignment of an AGR member. Conducts orientation program to outline military requirements, benefits, and entitlements. Implements and interprets AGR policies and programs.
Advises and counsels AGR members and dependents on support agencies and benefits programs. Explains the TRICARE program and how to file claims and locations of servicing Health Benefits Advisors. Schedules retirement counseling of AGR members and coordinates retirement actions with the ANG organization/unit and HRO.
Perform other duties as assigned.
Education
ARE YOU USING YOUR EDUCATION TO QUALIFY?
You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements.
You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.
How You Will Be Evaluated
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position.
If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. For all positions individuals must have HR ASST experience demonstrating each of the competencies listed below: Personnel and Human Resources
Additional Information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).
How to Apply
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link:https://apply.usastaffing.gov/ViewQuestionnaire/12926160 A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application.
You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package.
You will have the opportunity to upload additional documents to include in your application before it is submitted.
Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position.
Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Required Documents
You are required to provide documentation that supports the eligibility and qualification claims made in your resume and assessment questionnaire.
You must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application package. Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager. Cover letter is optional. A complete resume is required.
Your resume must show relevant experience, job title, duties and accomplishments.
Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr.), hours per week, and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience.
TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume. Are you applying for a promotion? If you are a current GS employee applying for a higher grade than the grade that you currently hold you must provide an SF-50 that shows that you have held the next lower grade for at least one year.
Some SF-50s effective within the last 52 weeks will not demonstrate you have held the next lower grade for at least one year (e.g. General Adjustment SF-50 from this year). In many cases, we need to see two (2) SF-50s to determine time-in-grade and eligibility for promotion.
If you are a DoD employee, you can obtain a copy of your SF- 50(s) from MyBiz. Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required.
If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package. Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position?
Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position.
You may submit a copy your degree(s) if specific coursework does not have to be verified. Claims for approved "grandfather" clauses must be fully supported with documentation. Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference?
You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too.
If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor. Are you a disabled veteran or claiming 10-point veterans' preference? If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.
You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf. Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command.
The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.). Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you.
You may sanitize these documents to remove said personal information before you submit your application.
You must provide an un-sanitized version of the documents if you are selected.