Health System Administrator (Health Services Administrator)
About This Position
Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.
Qualifications
To be considered for the position, you must meet the following qualification requirements. Basic Requirements: Education: Undergraduate and Graduate Education: Major study - hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.
OR
Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems Regulations and standards of various regulatory and credentialing groups Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.
Applicants must also possess: Management ability to delegate authority, evaluate and oversee people and programs, recognize and adapt to changing priorities; and Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs.
OR
Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. AND
In addition to meeting the Basic Requirements, applicants must have the following: Education: Ph.D.
OR
equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Evaluation of Education: Major study–hospital administration, public health administration, or related fields, such as business or public administration with course work in health care administration.
OR
Experience: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade. To be creditable, this experience must have equipped the applicant with the particular qualifications to successfully perform the duties of the position and must typically be in or related to the position to be filled. Some examples of the qualifying specialized experience are: Experience in providing oversight and/or directing the activities of a multi-disciplinary team of health care professionals.
Experience participating in the development, implementation and monitoring of administrative and clinical policies and programs as it relates to health care services. Knowledge of Joint Commission on Accreditation of Health Organizations (JCAHO), Ambulatory Care standards, American Correctional Association (ACA), and/or quality review program standards for regulatory compliance in a health care program. Experience in assisting with the coordination of purchases and/or contracts for supplies, equipment, specialty care or ancillary services and maintaining par inventory levels.
Knowledge of Joint Commission on Accreditation of Health Organizations (JCAHO), American Correctional Association (ACA), Occupational Safety Health Administration (OSHA), program/operational review guidelines and regulations.
OR
Combination of Education and Experience: A combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above. If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities. Your eligibility for consideration will be based on your responses to the questions in the application.
Major Duties
Manages and directs the administrative activities of health care professionals who are responsible for the medical, dental and allied health services of the facility, and for overseeing the provision of the best possible patient care to the inmate population. Health care services provided include inpatient and outpatient care in either an institution setting or at a local hospital, as well as routine health maintenance services, emergency services and chronic care of inmates with long term illnesses. Serves as a cost center manager to prepare estimates and administer an annual budget.
Manages a procurement system to provide adequate levels of medical, surgical, dental, and pharmaceutical supplies. Provides administrative supervision to subordinate staff which may include an Assistant Health System Administrator, Pharmacist, Clinical Nurse, Medical Records Technician, Public Health Service (PHS) staff, contract staff, etc. Establishes and maintains good relationships with local hospitals and other health service installations, representatives from colleges and universities, accrediting agencies and the community at large, for the purpose of promoting understanding of quality care and the health care delivery system.
Develops and coordinates internal review systems to assure compliance of the standards of the American Correctional Association (ACA) and Joint Commission standards, as well as other regulatory groups and higher agency authorities. Implements the agency's re-entry initiatives including timely Inmate Skills Assessment data entry at admission and evaluation of health status documented in an updated electronic exit summary at release. Ensures the provision of release medications and electronic transmission of health records to community healthcare providers rendering continued medical or mental health care when applicable.
Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.
Conditions of Employment
Career Transition Programs (CTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must: 1. Meet CTAP eligibility criteria; 2. Be rated well-qualified for the position, scoring at least half of the total possible points for the vacancy KSAs or competencies; and
- Submit the appropriate documentation to support your CTAP eligibility: A copy of the agency notice (i.e., separation notice or agency RIF letter), Most recent performance appraisal, and Most recent SF-50 showing current/former position, grade, promotion potential, and duty location. See USAJOBS' Career Transition Programs for more information.
NOTE: Applicants claiming CTAP eligibility must complete all assessment questions to be rated under the established ranking criteria. EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.
Education
See Qualifications Section for education requirements, if applicable. ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable).
All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here.
Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications. If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.
How You Will Be Evaluated
If your composite score exceeds the average score for this job, your resume and supporting documentation will be compared to your online assessment responses and utilized to determine whether you meet the job qualifications listed in this announcement. If your selections are not supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.
There are several parts of the application process that affect the overall evaluation of your application: Your resume, which is part of your USAJOBS profile; Your responses to the eligibility questions; Your responses to the online assessment; Your supporting documentation, if required. Time-in-Grade: Federal employees must meet time-in-grade requirements for consideration.
You must meet all qualification requirements upon the closing date of this announcement. What Competencies/Knowledge, Skills and Abilities are Required for this Position? The following Competencies/Knowledge, Skills and Abilities (KSA's) are required: Ability to develop and manage health service programs integrating medical and administrative activities.
Knowledge of Joint Commission (JC), Accreditation Association for Ambulatory Health Care (AAAHC), federal, state and local government regulations. Ability to relate and deal effectively with physicians, superiors, peers and others. Ability to supervise and develop the potential of subordinate staff.
Ability to communicate in writing.
You may preview questions for this vacancy.
Additional Information
In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for original appointment to a position in a Bureau of Prisons institution. The representative rate for this position is $82,148 per annum ($39.36 per hour). Special Conditions of Employment Section: Initial appointment to a supervisory/managerial position requires a one-year probationary period.
The incumbent is subject to geographic relocation to meet the needs of the agency. Appointment is subject to satisfactory completion of a urinalysis, physical, and background investigation. All applicants are subject to National Crime Information Center (NCIC) and credit checks.
All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm. Successful completion of the "Introduction to Correctional Techniques," three-week training course at Glynco, Georgia is required. The addresses listed on the USAJOBS account/resume must be the primary residence at the time of application.
You may be required to provide proof of residence. Additional selections may be made if vacancies occur within the life of the certificate. Although competitive and non-competitive applications are being accepted, the selecting official may elect to have only one group reviewed.
How to Apply
You must apply through the online application system at www.USAJOBS.gov.
Follow the prompts to register, answer a few questions and submit all required documents. Limit your resume to 2 pages. If the only resume(s) received is/are longer than two pages, your application is ineligible for further consideration. Submission of a resume alone is not a complete application.
This position may require the completion of additional forms and/or supplemental materials as described under the Required Documents section. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials will result in your application not being considered for employment.
We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches.
Consider using 14-point size font for titles and 10-point for the main text in your resume. USAJOBS Help Center - How to add a resume to your profile Required supporting documentation must be electronically uploaded or transferred from USAJOBS (uploaded). All required supporting documentation MUST be received by the Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time, on the closing date of the vacancy announcement.
You MUST include the vacancy announcement number on your supporting documentation. Supporting documentation for announcements with an application limitation MUST be uploaded the same day you apply, as these positions may close earlier than stated in the announcement. Paper applications: If applying online is impossible, please contact the Consolidated Staffing Unit at the telephone number listed below, prior to the closing date of the announcement for the alternate application procedure.
If applicable see Notice for Preference Eligible Veterans Applicants. Contact for Assistance in Applying On-Line: DOJ, Federal Bureau of Prisons Consolidated Staffing Unit 346 Marine Forces Drive Grand Prairie, TX 75051 E-Mail: [email protected] Phone: 972-352-4200 How do I Apply for this Position if I am a Current Public Health Service Commissioned Officer? Submit a complete/detailed resume or curriculum vitae.
Limit your resume to 2 pages. If the only resume(s) received is/are longer than two pages, your application is ineligible for further consideration. Address selective factor, if required. Resume or curriculum vitae must contain all information listed in the Qualifications Section.
Submit supporting documents (i.e. transcripts, certification, registration, and/or license, if applicable).
Your completed application packet must be submitted to the Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time (EST), on the closing date of the vacancy announcement.
You must include the last four digits of your social security number and the vacancy announcement number on your application packet. DO NOT SUBMIT AN APPLICATION ON-LINE. How do I Apply for this Position if I am a Military Spouse applying under the Special Hiring Authority?
Military Spouses who meet the requirement of Executive Order 13832 MUST include the vacancy announcement number on all supporting documentation, as well as the appointing authority used. For more information Click Here. To be considered for this Special Hiring Authority, applicants must submit package to [email protected].
Submit resume must contain all information listed in the Qualifications Section (i.e. transcripts, certification, registration, and/or license, if applicable). It is recommended you limit your resume to 2-pages in preparation for future announcement requirements. A copy of their spouse's Department of Defense (DD) Form 214 and/or orders verifying the military member's current active-duty status.
Documentation confirming marriage to the service member. If applicable, a copy of documentation from either the Department of Veterans Affairs or the Department of Defense indicating the service member possesses a disability rating of 100 percent due to a service-connected disability.
Your completed application packet must be submitted to the Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time (EST), on the closing date of the vacancy announcement.
You must include the last four digits of your social security number and the vacancy announcement number on your application packet. DO NOT SUBMIT AN APPLICATION ON-LINE.
Required Documents
Failure to provide legible required documents and/or follow the prescribed format often results in removal from consideration. If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc. Documentation should be identified/saved as VA Letter, DD-214, or Transcripts.
Resume (limited to 2 pages) must include your name, contact information, and relevant experience (cover letter optional). Experience that would not normally be part of the Federal employee's position is creditable when documented by satisfactory evidence of qualifying experience (e.g., a memorandum from the manager, Human Resource Manager, SF-52, MOU, etc.). If providing a memorandum, it must follow the format below AND clearly cite the duties performed.
To receive credit for experience, your resume and/or any satisfactory evidence must include: Start date and end date in month/year format (MM/YYYY) AND Number of hours worked per week. SF-50: Current or former Federal employees NOT employed by the Bureau of Prisons MUST submit a copy of their SF-50 Form which shows competitive service appointment, tenure group, and salary. If you have promotion potential in your current position, please provide proof.
If you are applying for a higher grade, and your experience was gained at a Federal agency other than the Bureau of Prisons, you MUST provide the SF-50 Form which verifies the length of time you have been in your highest grade and supports your claim for time in grade. Employees applying with an interchange agreement must provide proof of their permanent appointment. Current federal employees NOT employed by the BOP and former federal employees MUST submit a copy of their latest yearly performance appraisal/evaluation.
Proof of CTAP eligibility, Click Here, if applicable. College transcript: includes the School Name, Student Name, Degree, and Date Awarded (if applicable).
NOTE: If you are selected, official transcript(s) will be required prior to your first day. For more help, visit USAJOBS Help Center - What should I include in my resume? We cannot be held responsible for incompatible software, delays in mail service, applicant application errors, etc.