Facilities and Space Management Specialist
About This Position
The position is located in the Department of War Office of Inspector General (DoW OIG), Mission Support Team (MST), Logistics Management Office (LMO), Facilities and Space Management Division (FSD). The purpose of the position is to provide guidance and coordination of facilities and space management.
Qualifications
Time in Grade: For entry at the GS-13 level, status applicants must have served 52 weeks as a GS-12 or equivalent or higher grade, in the Federal Service. Specialized Experience: Applicants must have one year (52 weeks) of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-12) or equivalent within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized experience is defined as: mastery of facilities management, in-depth AutoCAD or similar knowledge, budget/cost estimating, and project management skills.
You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions: http://www.opm.gov/qualifications/Standards/group-stds/gs-prof.asp. Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment.
You will receive credit for all qualifying experience. Qualification and time-in-grade requirements must be met by the closing date of this announcement. Applicants who have held a non-temporary General Schedule (GS) position within the last 52 weeks must meet the time-in-grade restriction.
Additional Required Documents Information Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a federal employee who will be or has been separated by a Reduction in Force (RIF), you must submit a copy of your RIF separation notice and SF-50 if available. For more information on ICTAP, click here ICTAP Guidance.
NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible. The following documents must be submitted as they apply to your eligibility claim, before the announcement closes: Most recent completed annual performance appraisal within the past 18 months. The performance appraisal must include the final rating.
Mid-year progress reviews will not be accepted. Latest SF-50 that shows your position, grade level, and duty location for the job you were (or will be) separated from. If you did not reach your full performance level or promotion potential, you should also submit an additional SF-50 that documents that grade level.
Proof of ICTAP eligibility, such as: RIF notice within the past year. Removal notice for refusing relocation. Disability annuity termination notice. Agency's certification of inability to reemploy you.
For more details on ICTAP, see 5 CFR Part 330 Subpart G and OPM's Guide to Career Transition. Individuals with disabilities: If you are an individual with a documented disability, you must submit a letter signed by a doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any federal, state, or local agency that issues or provides disability benefits. The letter should state that you have a documented disability and are eligible for employment under the Schedule A hiring authority, 5 CFR 213.3102 (u).
Military Spouse Preference (MSP) Eligible: If you are a Military Spouse Preference applicant, you must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference.
Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist. If determined best qualified, you will be placed at that full performance level of the position. Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified.
You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician preference.
Click here to obtain a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist. Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible: MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified.
You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician Disability preference.
Click here to obtain a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist. Retained Grade PPP Eligible: Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified.
You must include a completed copy of the Retained Grade PPP Self-Certification Checklist to verify your eligibility for Retained Grade preference.
Click here to obtain a copy of the Retained Grade PPP Self-Certification Checklist.
Major Duties
Manages space requests, ensuring validity, proper documentation, and adherence to deadlines. Participates in developing and implementing worldwide space policy. Evaluates office plans for practicality, economy, and conformity with standards.
Prepares and reviews detailed AutoCAD drawings for office construction, demolition, and renovation. Coordinates all facility and telecom requirements with stakeholders and performs technical reviews of contractor designs to ensure a turnkey product.
Projects and coordinates construction cost estimates for budgeting purposes. Uses GSA, FAR, and DoW standards to determine construction methods, timeframes, material quantities, and all associated costs to complete each project phase.
Maintains space allocation records and plans using a computerized tracking system. Conducts on-site utilization surveys and attends space-acceptance meetings to ensure efficient use of all assigned office space.
Plans and executes organizational relocations by working with DoW, GSA, and contractors. Prepares detailed AutoCAD floor plans for furniture, telecom, and electrical layouts to ensure minimal disruption to daily operations during moves.
Education
Education cannot be substituted for experience at this grade level.
How You Will Be Evaluated
Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the competencies required for this position.
If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating.
All qualified candidates will be evaluated on the following competencies: Program/Project Management Strategic Thinking Technology Application You can preview the Assessment Questionnaire here: https://apply.usastaffing.gov/ViewQuestionnaire/12946135 Criminal History Inquiries- If you apply to this position and are selected, we will not ask about your criminal history before you receive a conditional job offer. If you believe you were asked about your criminal history improperly, contact the agency @ [email protected]
Additional Information
If you have not previously completed a probationary period with the federal government in a similar position, you will be required to serve a 1-year probationary period.
This job opportunity announcement may be used to fill additional vacancies within 90 calendar days of the initial issue date of the referral list. Telework availability will be based upon the mission requirements and supervisory determination. PCS costs (moving expenses) will not be paid.
Recruitment, relocation, or retention incentives will not be authorized by the hiring official. For more information on veterans' preference click here. Retired/Retiring Veterans: Please be aware that there is a 180-Day Restriction on Department of War (DoW) Employment of Military Retirees.
A retired member of the Armed Forces may not be appointed to a civilian position in the DoW within 180 days after retirement unless the agency requests and is granted a waiver; the position is authorized special pay under 5 U.S.C. 3505; or a state of national emergency exists. Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: You must be well qualified for the position to receive special selection priority under the ICTAP. A qualified ICTAP eligible achieving a score of 90 or above will be considered well qualified.
You must submit a Separation-Reduction in Force (RIF) SF-50; a RIF Notice showing separation within the past year (or declining a management directed reassignment outside the commuting area, or a Termination of Disability Notice from OPM) and most recent performance appraisal. For more information, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap.
NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible. The Department of War (DoW) policy on employment of annuitants issued March 18, 2004 will be used in determining eligibility of annuitants. Position(s) may be filled by displaced Department of War (DoW) employees through the DoW Priority Placement Program.
Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the full performance level only. Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates who currently occupy a formal training program position will be entitled to exercise their priority preference.
You may submit a cover letter which will be forwarded to the selecting official with your resume.
Your cover letter will not be used to verify your qualifications or eligibility. PPP Application Based Preference Eligibles (Military Reserve and National Guard technicians, Military Reserve and National Guard technicians receiving disability retirement, and Retained Grade employees) will receive priority consideration at the full performance level only. Resume: DO NOT include the following information: Classified or government sensitive information; social security number; photos of yourself; personal information, such as age, sex, religious affiliation, etc.; or encrypted and digitally signed documents.
Read more about what you should leave out of your resume at USAJOBS. All applicants are encouraged to apply electronically. If you are unable to apply on-line, you may contact 317-212-4434 for assistance.
How to Apply
To apply for this position, you must provide a complete Application Package. See required documents above.
Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
1.
Follow the prompts to complete the assessment questionnaire and upload required documents.
- Please ensure you click the Submit My Answers button to submit your application.
- Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement.
You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete. If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Christina Walt at [email protected]~ to obtain an alternative application.
Required Documents
For this job announcement, the following supporting documents are required and must be received by the closing date of this announcement. Not all documents may apply to everyone. Resume: Your resume showing relevant experience should include your name and contact information
in addition to the following for proper determination to be made: where you worked, job title, series and grade, if applicable, duties and accomplishments for each position, employer's name and address, supervisor's name and phone number, starting and end dates (Mo/Yr), hours per week and salary. PLEASE
NOTE: A two-page maximum resume is required. Applicant guidance on the two page resume requirement may be found at: Learn more about the new resume requirements. (cover letter optional). SF-50(s): Current or former federal employees must submit a SF-50.
If your SF-50 does not show you meet time-in-grade requirements or competitive status eligibility, you must submit additional SF-50s for verification. If you fail to provide the required documentation, by the closing date of this announcement, you will not receive consideration. Performance Appraisal: Current Federal employees must submit a copy of their most recent completed annual performance appraisal received within the past 18 months.
The performance appraisal must include the final rating. If a completed performance appraisal does not exist, is incomplete or unavailable, you must submit an explanation as to why it is not available at the time of your application submission. Mid-year progress reviews will not be accepted.
Veterans' Preference Documentation: If claiming preference, you must submit a copy of your DD Form-214, "Certificate of Release or Discharge from Active Duty", showing the dates of active duty service, type of discharge and the character of service. Alternatively, If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is submitted with your application for this position. The certification should also include your rank, dates of active duty service, separation date and what the condition of discharge is thought to be.
A Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" will be required if you are selected. If you do not have a copy of your VA letter, you can download it at VA.gov. https://www.va.gov/records/download-va-letters/ 10-point preference and/or 30% or more Disabled Veteran, you must submit both a DD Form-214 or expected discharge documentation as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicating the percentage of disability. A Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" will be required if you are selected. 10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" and any required documents indicated on the SF-15 to substantiate the claimed preference.
NOTE: If you are a current federal employee in the competitive service, you are not able to use the VEOA eligibility. If you use this eligibility and you are a current federal employee in the competitive service, you will be marked ineligible. See additional Required Documents information under Qualifications