EXECUTIVE ASSISTANT

You will serve as the primary advisor to the CO on matters of office administration and management.

You will receive and screen communications and visitors for the Command Team and determine the nature of calls or business of visitors, personally handling inquiries or liaising with other personnel resources to facilitate the meetings and visits.

You will manage calendars for the Command Team to include appointment and meeting set-up, read-ahead materials, and conference coordination and provide reminders and prompting for meetings and scheduled event attendance by the Command Team.

You will inform participants of times, places, topic(s), and provides background information on meetings and conferences.

You will attend conferences, briefings and meetings, takes notes and issues final records and minutes of proceedings as necessary and schedule use of the command's headquarters conference areas.

You will ensure the continuity of all administrative office operations during the absence of Command Team members.

You will represent the command on committees/teams as directed, including public relations/civic organization representation to include off-site attendance at meetings in company with the Command Team and independently as a representative of the CO.

You will develop and monitor the command staff operational, travel and training budget, ensuring submissions are in the proper format and in compliance with higher echelon direction and requirements.

You will develop, prepare, and assist the Command Team with travel orders and vouchers via the Defense Travel System, and assists the Command Team with reservations for official travel and events.

You will be responsible for receipt, recording, routing, dispatching, storing and controlling all classified material processed and handled by the Command Team.

You will be responsible for the preparation and presentation of the Command Staff Schedule.

You will transcribe various correspondence and reports to the proper format from handwritten drafts or verbal instructions, with responsibility for correct spelling, grammar, capitalization and punctuation.

You will transmit, receive, and acknowledge electronic mail and messages, prints copies as necessary and use graphics software to provide symbols, charts, and graphs for formal presentations.

You will assist the Public Affairs Officer and Protocol Specialist as directed, with the arrangement of command conferences with visiting personnel, officials, dignitaries, and official guests of the CO.

You will utilize knowledge of standard processing procedures, formats, distribution and retention policies for correspondence or reports.

You will utilize knowledge of the capabilities/limitations of a variety of software packages, e.g., calendar, Microsoft Office programs, Word, Excel, etc. to create, update, edit, and revise a variety of documents, forms, automated records, etc.

You will perform as a qualified typist.

You will utilize knowledge and skill in communicating effectively orally and in writing to prepare, organize and present team briefings on a variety of subjects.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered.

Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. As vacancies occur, the Human Resources Office will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this flyer.

You will be rated based on the information provided in your resume, along with your supporting documentation. If selected, you may be required to provide additional supporting documentation. If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, you may be found ineligible/not qualified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. All qualification requirements must be met before being considered for any vacancies.

This position is part of the Department of Defense Civilian Acquisition Workforce Personnel Demonstration Project. The NK-3 broadband level encompasses positions equivalent to GS-8 to GS-10. Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees. A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized.

This position is covered by the Department of Defense Priority Placement Program. Several vacancies may be filled. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf. Veteran's preference does not apply when selecting individuals under this specific hiring authority.

However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.

Interested Applicants must submit resumes/application packages to: [email protected] - Please reference the control number in any correspondence regarding this announcement. Facsimile applications will not be considered. All resumes/applications must be received no later than the close date of this flyer.

Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered. It is the applicant's responsibility to verify that all information in their resume and documents, are received, legible, and accurate.

HR will not modify answers/documents submitted by an applicant. Failure to submit a complete application package will result in an ineligible rating and loss of consideration.

A complete resume is required. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered.

Your resume must show relevant experience, job title, duties and accomplishments.

Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume: employer's name, starting and end dates (Mo/Yr), hours per week if experience was less than full time (35-40 hours per week), and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience.

TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume. Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required.

If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package. Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position?

Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position.

You may submit a copy your degree(s) if specific coursework does not have to be verified. Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference?

You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too.

If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor Are you a disabled veteran or claiming 10-point veterans' preference? If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.

You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf. Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command.

The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.). Application documents, including supplemental ones, may be shared outside the Human Resources Office. Supplemental documents may contain your SSN, DOB, or personal information of others (e.g., on military orders, marriage certificates).

You may redact this information before submitting; however, if selected, you must provide unredacted originals.