DISTRIBUTION FACILITIES SPECIALIST (T5)

Major Duties: This is not an all-inclusive list A DISTRIBUTION FACILITIES SPECIALIST (T5), GS-2030-11, Serves as Commodity Manager for all pharmaceuticals overseeing an average of 325,000 transactions a year. Responsibilities include drug determination requirements and control of inventoried assets; classification of excess inventory; assurance requirements and accuracy of supply files and records, maintaining consumption / destruction reports. Works with management to develop policy & procedure concerning pharmaceuticals and associated materials and ensures that they are implemented. Conducts logistical studies used to ensure operations are proceeding in an effective & economical manner. Responsible for supply forecasting based on fluctuating needs, specialized technology, advances in patient care procedures, and new training missions. Ensures that physical inventory of all items in the stock record account system are conducted as required; produces documents reflecting adjustments to inventories; investigates procedural steps within transactions when documentation is unacceptable and applies corrective measures. Detects improper actions and takes measures to correct deficiencies, prior to signatory approval of changes to the records associated with the stock record account. (45%) Conducts in-depth analysis of inter-related medical logistical requirements based on a variety of medical missions for the purpose of planning, budgeting, and evaluating acquisitions. Manages specialized pharmaceutical procurement, storage, inventory, accountability, distribution, and related activities. Utilizes a unique automated supply system developed for the MN Class VIII Warehouse, Prime Vendor programs, Federal Supply Systems, and other un-established vendors to purchase requested formulary and non-formulary drugs. Develops and manages local & national standard operating procedures. Analyzes inventory management reports in conjunction with an automated inventory management system to maintain current inventory data. Oversees the management and distribution of all pharmaceutical supplies and materials; monitoring expirations, critical supply levels, inventories, and records. Monitors and actions quality control messages and drug recalls. Provides guidance and evaluates work involving new, complex, or unusual situations when making emergent procurement decisions. Monitors utilization and consumption rates; identifies trends, reduces loss in logistics pipeline. Oversees cold chain management functions. Conducts cost benefit analyses on logistic operations, develops recommendations to ensure fiscally responsible pharmaceuticals procurement. Provides logistical support during domestic operations as the liaison between all 54 states and territories, to include the CSTs, in their pharmaceutical requirements. (40%) Coordinates work through subordinate employees engaged in activities including acquisition, receipt, storage, issue, warehousing and surveillance/inspection of pharmaceuticals to include controlled substance management & temperature sensitive materials (Cold Chain Management). Works in concert with management to plan and revise work schedules and assignments to ensure an even distribution of work and associated priorities. Ensures that schedules, deadlines, and changes in workload are met. Assigns responsibilities to subordinates based on capabilities,reviews the work and provides guidance and assistance on technical and administrative matters. Orients new subordinates and ensures necessary training needs are filled. Receives employee complaints and formal grievances attempting to solve issues at the first supervisory level. Refers group grievances and more serious unresolved complaints to a higher level supervisor/ manager. Keeps employees informed of management goals & objectives and communicates employee concerns to higher level supervisors. Ensures the operation of an effective system of internal control by periodically reviewing internal control measures, initiating revisions and applying corrective measures. (15%). Performs other duties as assigned.

CONDITIONS OF EMPLOYMENT U.S. Citizenship is required Prior to appointment, an applicant must have a current completed/clear drug test This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. May be required to successfully complete a probationary period Irregular and overtime hours may be required to support operational requirements or contingencies. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG. The employee may be required to travel in military and/or commercial vehicles to perform temporary duty assignments. The work may require the employee to drive a motor vehicle and if so, an appropriate valid driver's license is required. ***Federal employment suitability as determined by a background investigation*** Upon selection, individuals will undergo a background check to validate suitability for employment with the federal government as permitted by law, regulation, Presidential order or other authority. Suitability is dependent upon the particular requirements for security clearance, sensitivity level, and DOD IT network access. Items checked include, but are not limited to all criminal history record information, employment history, education and fiscal accountability/responsibility.** The duties and responsibilities of your job may significantly impact the environment. You must maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.

EDUCATION: If using education to qualify: a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Basis for Rating: Qualified candidates will be assigned to one of the following areas of consideration (AOC) based on the Minnesota National Guard Merit Placement Plan: Area 1: Current On-board Title 5 Employees (Tenure: 1-Career, 2-Conditional, 3-Indefinite or 4-Term ) - Only those current Minnesota National Guard employees who are in permanent, indefinite, or term technician status as result of being competitively hired by the Minnesota National Guard or Office of Personnel Management agency. This does not apply to Temporary Technicians or Temporary Employees Area 2: Current On-board Excepted Title 32 Technicians (Tenure: 1-Career, 2-Conditional, 3-Indefinite) - Only those Minnesota National Guard employees who are in permanent technician status as result of being competitively hired within the Minnesota National Guard agency. Area 3: Current On-board Federal Employees (Tenure: 1-Career, 2-Conditional, 3-Indefinite?) from another Federal Agency nationwide who are in permanent technician status as result of being competitively hired within that agency. I.e. Title 5 employed outside of the MNNG, Title 5 USAFR. Area 4: All federal re-employable eligible employees. (used as a way to attract federal experience without considering all U.S. Citizens - can reach retirees) Area 5: U.S. Citizens (to include current ARNG and ANG members.) Basis for Rating Area 5: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligible are listed ahead of non-preference eligible within each quality category. Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position. Well Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position. Qualified. Candidates in this category meet the minimum experience requirements for the announced position. Candidates will be evaluated on the basis of appropriate education, experience, training, self-development activities, and special awards. Candidates are considered on the basis of available information on their current application and supporting information that has been provided to this office. To ensure full consideration, applicants are urged to submit information about their training, self-development, outside experience, activities and awards. National Guard military (Part-time) service is considered as full-time experience when evaluated against the qualification requirements for a technician position. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

REMARKS: No PCS available. Position will not be filled until current incumbent vacates. Sensitivity Level 2. Participation in direct deposit is mandatory. To view ALL MN National Guard Vacancies, go to: https://minnesotanationalguard.ng.mil/full-time-jobs-in-minnesota If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). The Minnesota Department of Military Affairs is an Equal Opportunity Employer. All qualified applicants will receive consideration for the position without discrimination for any non-merit reason(s) such as age, race, religion, gender, ethnic origin or non-disqualifying disability. Pre-selection is not only counter-productive to effective recruitment and placement, but also violates Minnesota National Guard Merit Placement principles and will not be tolerated. If you have information or questions regarding this issue, please contact the Equal Employment Manager at 651-282-4472 or 651-282-4078.

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12885008 A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

To apply for this position, you MUST submit a complete Application Package which includes: A Resume (2 page limit) - Your resume must include the following information for each job listed: Job Title (example: Aircraft Mechanic, Supply Specialist, etc) Job title Duties (be as detailed as possible based on the duties you perform. Do not copy and paste the PD duties as that will not be used as a reflection of qualifications.) Employer's name and address Supervisor's name and contact information Month & year start/end dates (e.g. June 2021 to April 2024) Full-time or part-time status (include hours worked per week) Series and Grade, if applicable, for all Federal positions you have held Transcripts - if qualifying based on education or the position has an educational requirement (can be a copy) If claiming veterans' status, you must provide a copy of your DD-214 Certificate of Release or Discharge from Active Duty, or other acceptable documentation.. If claiming Veterans' Preference for disability - a copy of your DD Form 214, which must include character of service or a Statement of Service/Proof of Service which must include service dates and character of service. In addition, if claiming 10-point preference and/or 30% Disabled Veteran, you must submit a VA Letter or a disability determination from a branch of the Armed Forces (or documentation of purple heart, if applicable) and a SF 15 (Application for 10-point veteran preference) If supporting documentation is not submitted to support your claim, it WILL result in losing your veteran's preference for this announcement. Current Federal employees or reemployment eligible: a SF-50 that shows your current Position, Grade, Step, and Tenure Other required Documents: Other documents to support your knowledge, skills or abilities Job Information: Vacancy Identification Number (12885008), title (DISTRIBUTION FACILITIES SPECIALIST (T5)) and grade(11) for which you are applying. Do not include the following types of information in your profile or resume: Classified or government sensitive information Social Security Number (SSN) Photos of yourself Personal information, such as age, gender, religious affiliation, etc. Encrypted and digitally signed documents