Deputy Administrative Officer (District of Columbia Courts Agency Employees Only)
About This Position
This position is located in the District of Columbia Superior Court, Administrative Services Division (ASD). The Deputy Administrative Officer works directly with and serves under the general supervision of the Administrative Officer. The incumbent will be responsible for planning, organizing, coordinating and executing Administrative Services programs and Operational programs.
Qualifications
Bachelor's degree in business administration, court administration, management or a related field, plus seven (7) years of specialized experience in the areas of project management, budget, finance and auditing, fiscal operations and personnel management. A minimum of three (3) years of experience managing, supervising, and coaching employees in a public service agency, court system or legal environment is required. Graduation from the DC Court's Management Training Program may be substituted for one (1) year of supervisory experience.
You must provide the documentation of your management training (i.e. copy of the certificate) with your application. The incumbent should be an enthusiastic and engaged professional who enjoys working with a diverse group of Court personnel and customers and lives the DC Courts' values of Accountability, Excellence, Fairness, Integrity, Respect, and Transparency.
Major Duties
Brief description of the major duties: Responsible for the management and oversight of a major branch, ensuring seamless coordination and collaboration among all administrative functional areas. This includes the preparation and analysis of data management reports, detailed summaries, statistical data, and other relevant information to support informed decision-making. Serves as the Administrative Services Division Liaison for audit-related requests from auditors and the Budget and Finance Division.
Manages the Division's annual spending plan, including resource tracking and budget forecasting for the upcoming fiscal year. In coordination with the Budget and Finance Division, utilizes the Federal Financial System to identify and recover unused obligated funds for reallocation and reuse by the Court. Executes assigned programs and policies including planning, organizing, staffing and the provision of management information.
Recommends, discusses, and collaborates with Court officials to plan future physical relocations that enhance operational efficiency and effectiveness across the Court. Coordinate and oversee the transfer and installation of equipment within the Court's divisions to ensure continuity of operations. Evaluates organizational structures and recommends improvements in alignment with personnel management programs, fiscal operations, and advancements in technology within the Administrative Division.
Designs, monitors, and evaluates studies, pilot programs, and process improvements to enhance work methods and operational efficiency within the Division. Assembles, reviews, prepares, and analyzes budget materials, makes recommendations to the Administrative Officer in support of the annual budget formulation and supplemental funding requests. Consults and advises Senior Court officials and Division Chiefs on Court policies and programs that affect operational activities
Conditions of Employment
To qualify for this position, you must submit the following: Resume Completed Vacancy Questionnaire Documentation /Proof of Education (e.g. copy college transcript or degree) Mangement Training documentation (if applicable) All required documentation must be received by the closing date of the announcement.
Education
To qualify based on education, upload a copy of your college transcript or degree. The transcript must show the name of the college or university, your name, list of courses with credit hours, major(s), and grade-point average or class ranking. Only education or degrees recognized by the U.S.
Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for District of Columbia Courts employment. You can verify your education here: http://ope.ed.gov/accreditation/. Foreign Education: If you are using foreign education to meet qualification requirements, you must upload a Certificate of Foreign Equivalency with your transcript at time of application to receive credit for that education.
For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/
How You Will Be Evaluated
Upon receipt of your complete application package, a review of your application will be made to ensure that you meet the minimum qualification requirements. Answers submitted in the questionnaire must be supported on your resume.
Your resume must reflect the relevant experience and that you meet the minimum qualifications or your application will not be considered.
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Additional Information
This job is being filled by an alternative hiring process and is not in the competitive Federal civil service. All required information must be received by the vacancy announcement closing date.
How to Apply
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the vacancy questionnaire. Afterward, click the Submit My Answers button at the end of the process.
Required Documents
Resume Completed Vacancy Questionnaire Documentation /Proof of Education (e.g. copy of college transcript or diploma) Management Training documentation (if applicable) All required documentation must be received by the closing date of the announcement.