About This Position
The Courtroom Deputy is responsible for managing the judge's caseload, calendaring, attending, and recording court proceedings and processing orders, in accordance with approved federal and local court procedures and rules. The Courtroom Deputy also provides assistance to chambers staff and Clerk's office staff with daily functions, as needed.
Qualifications
A high school graduate, or equivalent, and have one (1) year of specialized experience. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Educational Substitutions: Education may not be substituted for specialized experience because this position requires hands-on experience to be credited as specialized experience.
Major Duties
Coordinate and attend court sessions and conferences.- Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. - Take notes of proceedings, rulings, notices and prepare minute entries electronically. - Ensure the proceeding is recorded using the automated audio recording system. - Record court proceedings. Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems. - Assist the judge and parties in jury selection and maintain records of jury selection and attendance. - Act as liaison between the Clerk's Office, the bar, the public and the judge to ensure that cases proceed smoothly and efficiently. - Schedule court reporters and interpreters; process transcript requests; arrange for transcriptions; answer questions from parties and the public on obtaining transcripts. - Draft orders and judgments for the judge's approval including judgment and commitment orders. - Docket orders, pleadings, judgments, and minutes as directed by local court policy, utilizing applicable automated systems. - Review cases and reports for necessary actions and keep judges and staff informed of case progress. - Ensure accurate statistical reporting pursuant to the statistical guidelines of the Administrative Office. - Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings. - May perform case administration duties and/or provide training or assistance to employees performing case administration duties, and administrative tasks such as financial transactions. - Performs other duties as assigned.
Conditions of Employment
U.S. Citizen or eligible to work in the United States. Required to use Electronic Fund Transfer for payroll. Adhere to a Code of Conduct for Judicial Employees.
Education
High school Diploma, Bachelor's Degree preferred.
How You Will Be Evaluated
Resume and application will be rated against required knowledge, skills, and abilities. We will review your resume and supporting documents to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant professional, educational, and work experiences as it relates to fundamental competencies required for this position.
How to Apply
Email a single PDF file to [email protected]. Please include the vacancy number of the position in the subject line of the email
Required Documents
(1) Cover Letter (2) Resume (3) Judicial Branch Application (4) Three (3) employment references of past supervisors (with contact information)