Case Administrator

Processes new case files. Verifies the statistical opening information in the court's automated system for accurately reporting cases to the Administrative Office. Ensures event codes are entered accurately. Assigns judge and/or magistrate judge to cases. Determines fees required. Informs filers or customers of required fees. Receives payments and issues receipts. Secures funds in cash register and balances cash drawer at the end of the day. Processes credit card payments. Verifies attorney's authority to practice in the court and takes appropriate action if any discrepancies exist. Utilizes the court's automated system to timely and accurately docket documents, orders, and judgments in accordance with specified docketing procedures. Performs quality control on all electronically filed civil and criminal documents using system generated reports to ensure compliance with federal and local rules, practices, and filing requirements. Notifies attorneys or filers of errors and deficient filings. Relies on the court's automated system to ensure that all deficiencies have been remedied. Takes appropriate action if the deficiencies are not remedied. Verifies that motions are set before or referred to the appropriate judicial officer (i.e., dispositive motions-district judges, discovery motions-magistrate judges) and makes applicable modifications. Monitors the progression of cases and ensures the efficient movement of cases. Rules on motions as permitted by local rules. Issues summons for complaints, amended complaints, etc. Issues writs of garnishment and other process to various parties pursuant to court orders. Issues warrants of arrest and summons in criminal cases. Processes print jobs that are generated for filers who do not receive court notices and documents by email and prepares them for mailing via the United States Postal Service. Electronically transfers civil cases to other district courts. Transmits records to appropriate courts. Maintains the confidentiality of sealed documents. Monitors proper access to records. Assists chambers staff with case administration and resolving issues. Works with chambers to process orders efficiently. Sets schedules for briefing and record preparation. Processes notices of appeal and appeal-related documents. Processes appellate opinions and closes appeals. Monitors cases for release of exhibits and sealed documents. Prepares and ships records to or retrieves records from the appropriate Federal Records Center. Prepares correspondence regarding file inquires, docket sheets, and other file request information. Answers numerous in-person and telephone inquiries by routing calls and furnishing information on a wide variety of topics, such as case status and the electronic filing of documents. Operates a variety of office equipment. Scans, copies, files, picks-up, sorts and processes incoming mail. Receives and stamps incoming documents. Assists the public in the use of computerized databases. Retrieves and makes copies of documents or other court forms for court personnel, attorneys, and others. Certifies court documents. Provides back up coverage for other case administrators and other units as required. Provides training or assistance to employees performing case administration duties. Assists with management of the court's calendar, which includes arranging for court interpreters and court reporters as needed. Coordinates with jury administrator to ensure the smooth operation of petit and grand jury operations. Assists with the selection, qualification, summoning, check-in, orientation, and management of jurors. Directs jurors to the appropriate courtroom and supports them. Serves as a liaison for the jury administrator with other agencies, outside vendors, and local building management, as requested. Performs other duties as assigned. Examples include assisting with securing court appointed counsel, performing courtroom deputy work, etc.

Employees must adhere to a Code of Conduct. Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. Employees are required to use electronic funds transfer for payroll deposit. This is a sensitive position within the Judiciary. Employment will be considered provisional pending successful completion of an Office of Personnel Management background check.

At a minimum, candidates must possess a high school diploma or equivalent.

Applicants will be evaluated based on their application documents and level of experience. Finalists will be subject to assessments and interviews for selection.

The United States District Court requires employees to adhere to a code of conduct and business dress code which is available upon request. The Federal Financial Reform Act requires direct deposit of federal wages for Court employees. Due to the volume of applications, the Court will only communicate with those individuals who will be interviewed. The position will be open until filled and may be closed without further notice. All Clerks Office employees are excepted service appointments and as such are "at will" employees that can be terminated with or without cause by the Court at any time and are also subject to continued funding. The Court is an equal opportunity employer which encourages minority applicants. Hiring of the successful applicant will be contingent upon the satisfactory completion of a background check. Applicants must be a U.S. citizen or eligible to work in the United States. The U.S. District Court provides reasonable accommodations to applicants with disabilities. Applicants are advised that false statements or omission of information on any application materials or the inability to meet the aforementioned conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. The court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.

Please submit a cover letter, resume, Form AO78 Application for Judicial Branch Federal Employment and three professional references as a single PDF attachment by email to: [email protected].; Subject line "Case Administrator 25-01". When the Form AO78 Application for Judicial Branch Federal Employment is filled out electronically and returned by email, the fillable form must first be resaved and submitted as a non-fillable PDF before submission, otherwise the form will appear blank.

Cover Letter Resume Application for Judicial Branch Federal Employment - AO78 Names and contact information for three (3) professional references