About This Position
Position located in the Architect of the Capitol (AOC) Office of the General Counsel. provide a variety of administrative support functions for the OGC. The incumbent assists in the daily administrative operations of the office by performing a variety of administrative, clerical and technical support tasks that facilitate office operations.
Qualifications
You must meet the United States Office of Personnel Management's (OPM) qualification requirements for the advertised position.
You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards Specialized experience: Is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled.
To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the (GS-7) grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-06) grade level in the Federal service. To qualify at the GS-07 level, your resume must clearly demonstrate (2) of the following (3): (1) Supporting high-level management in a confidential environment to include managing schedules; (2) Using Microsoft Office suite and other software programs to support and manage administrative activities. (3) Prepares administrative forms.
Candidates for the (GS-08) grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-07) grade level in the Federal service. To qualify at the GS-08 level, your resume must clearly demonstrate (3) of the following (4): (1) Supporting high-level management in a confidential environment to include managing schedules; (2) Develops and documents standard procedures to support office operations. (3) Providing customer service in person, by phone and in writing and (4) Serves as the office's point of contact for training requests (ie: process training requests and monitors training actives). Candidates for the (GS-09) grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-08) grade level in the Federal service.
To qualify at the GS-09 level, your resume must clearly demonstrate all of the following : (1) Supporting high-level management in a confidential environment to include managing schedules and calendar; (2) Develops and documents standard procedures to support office operations. (3) Providing customer service in person, by phone and in writing (4) Using Microsoft Office suite and other software programs to support and manage administrative activities (5) Prepares and submits payments, requisitions, tracks requisitions and set up large purchases in FMS and coordinate with appropriate staff.
Major Duties
This announcement is open to current Architect of the Capitol (AOC), Office of General Counsel employees only. Responsibilities: Administrative Support and Office Activities Coordination: Prepares, tracks and routes documents, reports and correspondence. Reviews and evaluates documents related to special projects and action items.
Assists and advises staff on procedural and administrative actions. Prepares responses based on knowledge of subject matter. Prepares a variety of materials using a personal computer such as briefings, tables, forms and viewgraphs.
Uses advanced functions of a wide range of office automation software to perform such tasks as preparation of reports and briefing documents, maintenance of fiscal records and tracking the status of a number of important projects assigned to the office. Updates, revises, sorts, calculates and manipulates data in spreadsheets and databases to meet multiple reports formats and produce standard reports. Manages time and attendance and advises and provides guidance to other administrative assistants or relevant staff.
Assists staff with GovTA time and attendance reporting. Provides guidance on time and attendance issues. Compiles and enters data from required documentation into GovTA. Trains new employees in the use of the agency's GovTA system.
Manages travel and time and attendance systems and office support. Prepares and submits requisitions. Makes credit card small purchases of supplies and other office items of low to moderate value. Provides data and records of purchases for reports and audits.
Sets up large purchases in FMS. Office Assistance: Serves as primary contact for calls and visitors to the office. Receives visitors and incoming telephone calls. Schedules meetings and travel based on key priorities and engagement needed to deepen leadership connect with the teams and stakeholders.
Schedules, tracks and monitors calendars and appointments. Maintains the calendars for Deputy General Counsel and General Counsel as needed and occasionally maintains calendar for other staff. Records, drafts and finalizes minutes from required meetings.
Correspondence Management: Composes and reviews outgoing correspondence and action papers submitted to ensure that the materiel is properly prepared, coordination is completed, procedural requirements have been met, grammar is correct and security markings are correctly applied. Receives and reviews all incoming correspondence, establishing controls on certain items. Routes correspondence to appropriate staff member.
Ensures that confidential records and personally identifiable information (PII) are protected in accordance with AOC requirements and public law. Maintains strict confidentiality on matters of management and issues affecting individual employees, including employee complaints or concerns and oversight agency inquiries. This is a career ladder position to GS-09
Conditions of Employment
To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below: A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States. Key Requirements: You must be able to pass a drug test.
Your resume and question responses must demonstrate the job-related KSAs.
You must meet the definition of specialized experience.
Education
No Requirement
How You Will Be Evaluated
Review your resume and responses carefully.
Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.
Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies: 1. Administrative Support
- Technical Skills 3 . Communication Your responses to the self assessment questions serve as the basis for your initial rating.
You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter.
Your resume must support your answers to the self assessment questions. Falsifying your background, education, and/or experience is cause for not hiring you or disqualification for further consideration. Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application).
You may preview questions for this vacancy.
Additional Information
Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement.
If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption.
Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use.
Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test.
The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant.
E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system.
For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency.
The decision on granting reasonable accommodation will be on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period- A newly appointed selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.
This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol.
How to Apply
You MUST apply online. FORMS RECEIVED BY FAX, EMAIL OR U.S. POSTAL SERVICE DELIVERY WILL NOT BE ACCEPTED. If you are a new user to the USAJobs Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying.
You must be a registered USAJobs user AND you must be signed-in to your account in order to apply for this position. For help setting up an account or for general help using USAJobs, go to USAJobs Help Page. NEED HELP? If you experience any difficulties with the application site, help is available! If you have problems completing your on-line application, contact the Monster Hiring Management Help Desk at 1-866-656-6831 or by e-mail at [email protected]. The help desk is available Monday - Friday 7:00 a.m. to 7:00 p.m. Eastern Time.
You may call and leave a voice mail message at all other times. All required supporting documents will be collected electronically via the USAJobs “Saved Documents” feature. If you are unable to apply on-line, you may visit our Employment Center for technical assistance in entering your application. The Employment Center is located at 441 Second & D Streets S.W., Washington, D.C., Room H2-178, and is open Monday through Friday from 8:00 a.m. to 4:00 p.m.
You may call (202) 226-7000 for directions.
Required Documents
The Architect of the Capitol's job application process is designed to ensure that we only ask you for the information that is absolutely needed to evaluate your qualifications and eligibility for the position. To apply for this position, you only need to submit online the following: a) your resume and 2) answer the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant supplemental information.
No additional documentation or attachment is required at the time of application. We ask that you prepare and submit a resume that best describes fully your background experience, skills, abilities, education, training and other relevant credentials. The resume should include dates of employment.
Nothing further is required until it is requested by the staff of the Human Capital Management Division. If additional documentation is required for a position, you will be asked to provide it during the selection process or upon selection. At that point, we may ask you to submit documentation to support statements made in your resume.
For example, we may ask you to provide documents such as college transcripts, copy of diploma or proof of Federal employment status. If the position requires a license or certification, we will ask candidate(s) to provide proof at the time of selection. If you are claiming veterans' preference, we may ask you to submit proof of Veterans preference (DD-214, and, if claiming 10-point preference, the SF-15 plus proof required by that form).
If you fail to provide the required documents, we will withdraw a tentative job offer made and/or remove you from further consideration.