ADMINISTRATIVE SPECIALIST NF-03 RFT (LOCAL COMMUTING AREA ONLY)
About This Position
Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
Qualifications
- Three years of experience demonstrating a broad knowledge of basic administrative policies, principles, concepts, and procedures; and the ability to apply such knowledge in performing work within established procedures and systems, including the ability to maintain confidentiality and professionalism.
- Experience which requires a substantial level of judgement, discretion, and attention to detail.
- Proven ability to manage and prioritize multiple tasks, often under strict deadlines, while continuing to provide effective support to a diverse range of personnel.
- Skill to operate a personal computer and associated peripheral equipment and software such as Adobe Acrobat and Microsoft Outlook, Word, Excel, PowerPoint.
- Ability to read and interpret specific procedural guides such as instructions, manuals, established policies and procedures for assigned tasks.
- Skill in preparing documentation and presentations in proper format, in accordance with Naval Correspondence standards, grammar, spelling, and punctuation rules.
- Ability to communicate effectively in English both orally and in writing with co-workers, MCCS employees, managers, and extended contacts using proper tact and diplomacy.
- Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization. Experience working with command-level leadership.
- Excellent customer service, interpersonal skills, and tact, along with the ability to independently solve problems and proactively identify opportunities for continuous improvement. Please include MONTH/YEAR and HOURS per week for all previous work experience listed on the resume. If there is no indication of time in position, we will credit the minimum.
Major Duties
Coordinates and performs executive level administrative, clerical duties and office support to the Director and Deputy Director of the Marine Corps Community Services (MCCS) Division. DUTIES AND RESPONSIBILITIES: Receives phone calls, visitors, and external contacts, and refers others as appropriate. Resolves inquiries promptly, escalating issues to supervisors as needed.
Uses Microsoft Office program and other software to create and transmit correspondence, reports, databases, spreadsheets, graphics, slideshows and presentations. Maintains a variety of documents. Ensures accuracy and consistency with applicable regulations, instructions, manuals, and the supervisor's requirements.
Establishes suspense dates to ensure timely responses to requests. Determines the next action required and priority. Resolves procedural and substantive problems not requiring technical knowledge based on a variety of alternatives and priorities set by the supervisor and addresses matters requiring technical knowledge by seeking out executive level comments.
Reviews and interprets directives and regulations to assist in the development and implementation of local administrative policies and procedures. Provides guidance to MCCS staff on local administrative directives and procedures. Arranges and maintains appointment calendars for the Director and Deputy Director of MCCS based on personal knowledge of workload, priorities, current issues, and unwritten policies and practices.
Attends meetings and takes minutes as needed. May perform a variety of administrative support duties such as coordinating with stakeholders to facilitate MCCS tour requests, including developing itineraries and presentation materials; arranging and processing temporary duty travel for the Director and Deputy Director; and maintaining an efficient office environment by monitoring and replenishing supplies. May be delegated signatory authority for selected administrative matters.
Adheres to safety regulations, promptly reporting workplace hazards, injuries, or property damage to supervisors. Upholds principles of the Equal Employment Opportunity program and supports prevention of sexual harassment. Provides World Class Customer Service with courtesy, communicating positively and taking action to solve problems quickly.
Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs. may be required.
Conditions of Employment
EVALUATIONS:
How You Will Be Evaluated
Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.
Additional Information
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency.
The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.secnav.navy.mil/donhr/Site/Pages/No-Fear-Act.aspx As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report.
Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated.
Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.
How to Apply
All applications must be submitted online via the MCCS Careers website. Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.
Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status. Required Documents: *Education/certification certificate(s), if applicable. *Proof of foreign education is not necessary for applicants unless it is listed as a requirement, as specified in the PD or qualification standards. If a foreign institution's education is used to fulfill those requirements, then a credential evaluation verifying U.S. equivalency will be necessary. *If prior/retiring military, DD214 Member Copy/Statement of Service *PCS Orders and Family Entry Approval (Military) OR Sponsor's Letter of Employment (Civilian) *If you have prior federal employment, please submit your most recent Personnel Action Report (PAR), SF-50, SF3434, SF2545, or paperwork that is equivalent to the others listed.
MILITARY SPOUSE PREFERENCE All military and DoD civilian spouses are required to provide a copy of their sponsor's orders during the application process. If a copy of the orders are not submitted during the application process, the spouse will NOT be considered as part of the military spousal preference population when being routed to the hiring manager for consideration. ** NOTE - In accordance with MCO P12000.11A there is no limit to the number of times spousal preference may be applied to referral and selection for non-continuing positions (flexible). Spouses may be simultaneously referred for continuing and non-continuing positions.
Eligibility of spousal preference terminates upon acceptance or declination of an offer for a Regular Full-Time or Part-Time position, even if the spouse elects any other categories on the initial application. (Applies to all positions NF03 and below level) LEGAL IMMIGRATION STATUS RESPONSIBILITY NOTE (1) In regards to your current legal residence status in Japan, it is your responsibility to maintain legal residence status and take necessary steps to retain a current Visa up until you are employed with MCCS and issued SOFA status. NOTE (2) For applicants with Japanese permanent residency status; in accordance with USFJI 36-2611, para. 4.2.2.1., the individual is not entitled to acquire double residency status in Japan. SOFA status will be granted once you take an action to relinquish Japanese permanent residency.
Required Documents
Varies - Review "OTHER INFORMATION"