ADMINISTRATIVE SPECIALIST, NF-02/03/RFT, HR SERVICES, CAMP FOSTER

NONAPPROPRIATED FUND (NAF) POSITION DESCRIPTION JOB TITLE: Administrative Specialist BUSINESS TITLE: Administrative Office Manager FLSA: Non-Exempt JOB SERIES: 0303 PAY LEVEL: NF-2/3 This position is located in the NAF Human Resources Branch (NAF HR) of Marine Corps Community Services (MCCS), Okinawa, Japan. The primary purpose of this position is to perform general administrative functions in support of the NAF Human Resources Office (NAF HRO) and reports directly to the Director, HR Services. This position is a developmental billet (NF2/3) aimed at the target grade of Administrative Office Manager (NF3). Performance is regularly reviewed both during and after task completion to progressively assess the employee¿s suitability for increased independence. At the NF2 entry level, the incumbent operates under closer supervision, serving in a developmental role. Advancement to the target NF3 level is contingent upon routine performance evaluations, with a focus on the incumbent¿s ability to independently fulfill the responsibilities detailed in this Position Description. Completion of a one-year probationary period is required, along with successful completion of all mandated training and regulatory requirements. Promotion to NF3, as approved by the Chief HR, occurs without competition. DUTIES AND RESPONSIBILITIES: Welcomes visitors and performs a diverse set of administrative functions in a coordinated effort to support the various functions within the NAF HRO. Serves as the initial point of contact to greet and assist customer¿s in-person, via email, or by telephone and makes an initial attempt to resolve basic human resources questions or issues. Reviews all incoming and outgoing correspondence and determines needs and directs them appropriately. Reviews and responds to all electronic HR service ticket requests and documents, processes, and routes various HR related actions as required/requested. Reviews and ensures that all incoming and outgoing HR correspondence requiring Chief NAF HR (CNHR) or Director HR signature are properly formatted, conform with procedural instructions, grammar, and typographical accuracy. General correspondence includes new hire documentation, background checks, benefits documentation, employee exit documentation, and various other documents. Ensures that exiting employees complete the exit interview/surveys, reviews the out-processing checklist and verifies accuracy and completeness. Prepares a correspondence and miscellaneous reports as directed, using established Navy Correspondence formats for each type of document required. Reviews all incoming and outgoing correspondence, inputs into the tracking database and routes accordingly. Establishes and maintains a variety of office files to ensure that administrative records are properly secured and easily retrieved. Establishes an internal process for maintaining adequate levels of office supplies; notifies staff of ordering procedures for special requisitions. Performs collateral functions for the CNHR Branch to include key control issuance and security management; as well as fire safety monitoring and communication. Researches various HR policies, regulations, and customer requests by partnering with the appropriate HR staff members to ensure that internal and external customers receive World Class Customer Service (WCCS).

EVALUATIONS:

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp. As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. Required Documents: *Education/certification certificate(s), if applicable. *If prior military, DD214 Member Copy This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

All applications must be submitted online via the MCCS Careers website: Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement. Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status. Social Security Card is required to be presented during the application process. THIS POSITION IS FOR APPLICANTS CURRENTLY RESIDING IN OKINAWA OR ARRIVING ON OFFICIAL GOVERNMENT ORDERS TO OKINAWA WITHIN 30 DAYS. MILITARY SPOUSE PREFERENCE (MSP) - IAW DoDI 1400.25, Volume 315. Applies to positions in grades NF-3 and below, and equivalent Craft & Trades and Child and Youth positions. May be exercised once per permanent relocation (PCS), when appointed to a regular full or part time position. Per DoDI 1400.25, volume 315, Enclosure 3, para 2.h.1, MSP eligibility terminates upon acceptance or refusal of an offer of a continuing position (part-time or full-time) in the federal service for which the spouse has registered for employment, whether or not preference was applied. Applicants hired into flexible positions (0-40 hours per week) or regular position with a time-limited appointment will not lose their spouse preference eligibility until movement or hired into a regular full or part time position. The time period for MSP eligibility begins 30 days before the military sponsor¿s reporting date to the new duty station, if accompanied, or at any time thereafter during the tour. All military and DoD civilian spouses are required to provide a copy of their sponsor¿s orders during the application process.

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