About This Position
This is a TEMPORARY, INTERMITTENT position located in Office of the Executive Director, Bureau of Western Hemisphere Affairs. The incumbent serves as an Administrative Officer responsible for providing emergency administrative and general services expertise on a temporary (TDY) basis at posts throughout the Western Hemisphere. This announcement is for up to 20 vacancies.
Qualifications
Applicants must meet all the required qualification requirements described below by the closing date of this announcement.
NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.
Applicants must have 1 year of specialized experience equivalent to the GS-13 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: Experience advising senior executives on administrative issues, providing expert recommendations on policies, procedures, and solutions related to overseas missions. Experience managing multiple administrative functional areas such as human resources, budgeting, procurement, and property management to ensure continuity and effectiveness of overseas operations.
Experience analyzing overseas administrative programs and operations to identify problems, assess effectiveness, and recommend improvements to processes, policies, or resource allocation. Experience resolving complex administrative problems at overseas missions by applying comprehensive knowledge of administrative regulations, policies, and procedures. Experience serving abroad at a US Embassy and/or Consulate.
There is no substitute of education for specialized experience for the GS-14 position. To be considered well-qualified,
in addition to meeting minimum qualifications, candidates must demonstrate proficiency in some, but not all of the major aspects of the position.
Major Duties
Applies expert knowledge of agency policies and processes along with host nation laws and regulations, to provide expert support and guidance covering a broad range of administrative functions and resolve complex and interconnected issues.
Analyzes and evaluates the efficiency and effectiveness of administrative operations, policies, practices, procedures, and mechanisms in the context of improving delivery of these services.
Provides technical advice and assistance to the Management Section or any of the sub-sections ensuring coordination of effort in the accomplishment of the day-to-day operations at an overseas post.
Analyzes actions and develops plans and strategies for the internal and external integration of day-to-day and long-range projects that contribute to improving the effectiveness, and efficiency of the assignment.
Performs budget work related to the formulation, justification, and execution of the operating budget of post/domestic office assignments in concert with budget analysts ensuring services are appropriately funded.
Education
Education requirements do not apply to this vacancy announcement.
How You Will Be Evaluated
Once the application process is complete, a review of your resume limited to two pages will be conducted and evaluated by an HR specialist to determine if you are qualified for this job. Resumes longer than two pages will be deemed ineligible and will not be considered further.
Your qualifications will be evaluated on the following competencies: Knowledge of Foreign Service and foreign affairs and overseas operations. Ability to prioritize, organize, and plan work. Ability to apply knowledge of administrative laws, policies, regulations, and precedents.
Skill in oral, interpersonal, and written communication. Skill in advising senior leadership (e.g., Chief of Mission, Deputy Chief of Mission) on administrative management matters affecting organizational and interagency operations. Skill in applying strategic planning methods to develop and advise on courses of action for administrative programs and mission objectives.
Agency Career and Interagency Career Transition Assistance Program (CTAP and ICTAP) candidates must be rated "Well Qualified" and submit the supporting documents listed under the required documents section of this job to receive consideration for selection priority. To be considered well-qualified,
in addition to meeting minimum qualifications, candidates must demonstrate proficiency in some, but not all of the major aspects of the position.
You may preview questions for this vacancy.
Additional Information
For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at [email protected]. If eligible, situational telework agreements may be permitted with supervisory approval. Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to other similar positions in other Bureaus/Offices in the Department for up to 240 days. Telework eligibility and security clearance requirements may vary for such similar positions.
How to Apply
Prepare your application in USAJOBS To start your application, click Apply and we'll walk you through the process to attach a resume and any required documents. During the application process you can review, edit, delete, and update your information. We'll automatically save your progress as you go, so you won't lose any changes.
You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the application process. STEP 1: Select the "Apply" button and follow the instructions to register or sign into USAJOBS.
STEP 2: Submit your resume. Please see the Required Documents section for specific information that should be outlined in your resume. STEP 3: Complete the online assessment questions. STEP 4: Submit all required documentation applicable to you, as listed in the Required Documents section.
To learn how to view the status of your submitted supporting documentation and application, visit the Application Instructions section of our agency's Civil Service selection process site. Technical assistance with your on-line application is available through the Help Desk at [email protected] or by calling (866) 656-6830 between the hours of 7:00 a.m. and 7:00 p.m. ET Alternate Application Procedures If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package.
Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET at least 2 working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m.
ET on the closing date of this announcement. Paper applications and information sent by mail will not be accepted.
Required Documents
All required documents listed below, that are applicable to you, must be submitted to our automated system by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.
- Resume limited to two pages showing relevant work/volunteer experience, education and training. Include the start and end dates (from month/year to month/year) and the number of hours per week worked/volunteered.
Your resume serves as the basis for qualification determinations and must support your answers to the completed online assessment questions. Resumes longer than two pages will be deemed ineligible and will not be considered further.
- Performance appraisal. Submit your most recent (i.e., usually within the last 18 months) final (not a mid-year review) official (i.e., signed by the rating official and in original format) annual performance appraisal.
- ICTAP/CTAP eligibility documentation (e.g., reduction-in-force (RIF) separation notice, RIF separation SF-50 personnel action (ICTAP only, if available), most recent SF-50 (ICTAP or CTAP), certification of expected separation, etc.).