About This Position
THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE ASSISTANT (TITLE 5), Position Description Number T5935000 and is part of the IL HRO AR, National Guard.
Qualifications
AREAS OF CONSIDERATION: The areas of consideration for this position, Title 5 Excepted Service, will be in the following manner and sequence: The FIRST area of consideration for this position will be candidates who match through the Priority Placement Program (PPP). The SECOND area of consideration will be Veterans' Preference (VP) eligible. The THIRD area of consideration will be all excepted permanent and indefinite temporary technicians within the ILNG.
The FOURTH area of consideration will be all current Federal Employees. The FIFTH area of consideration will be all Federal re-employment eligible. The SIXTH area of consideration will be all U.S. Citizens.
GENERAL EXPERIENCE: MUST possess experience, education, or training to perform progressively responsible clerical, office, or other work that indicates ability to acquire the knowledge and skills needed to perform the duties of the position to be filled. One year of specialized experience equivalent to the lower grade level in the Federal service or equivalent experience in the private sector to be considered for this position. SPECIALIZED EXPERIENCE: GS-7 Level MUST possess at least 1-year of experience in the next lower-level grade level GS-6 in the Federal service or equivalent experience in the private sector; experience or training performing technical work which requires knowledge of the procedures, established guidelines, and techniques involved in carrying out the work of the organization such as: preventative maintenance, troubleshooting, and maintaining records.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience. Verbiage displayed on your resume or application must contain your own words.
You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experience; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.
Major Duties
As a ADMINISTRATIVE ASSISTANT (TITLE 5), GS-0303-7, you will provide technical and administrative assistance for programs within the HRO area of responsibility. Major Duties - This is NOT an all-inclusive list: Maintains the appointment schedule for the HRO and the DHRO. Schedules appointments and meetings, independently, based upon personal knowledge of their workload and current issues of importance.
Advises the HRO and the DHRO of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Prepares required slides for meetings. Receives visitors and telephone calls for the HRO.
Professionally handles business matters and gives out administrative and readily available substantive information to callers in supervisor's absence, refers matters to the appropriate branch and maintains a record of events including official visitors, decisions to be made upon return, unfinished business requiring attention, and related matters. Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval.
Advises other administrative personnel of latest HRO directives regarding administrative procedures. Reviews incoming correspondence, publications, regulations, and directives, which may affect the HRO, or programs within the HRO's purview relative to both the Army and Air National Guard. Establishes controls on accountable mail and determines distribution and routing of incoming correspondence while retaining items of special importance for the personal attention of the HRO and the DHRO.
Provides limited technical assistance to Human Resources Specialists within the office and tomanagers, supervisors, and technicians of the serviced organization for a wide range of humanresources matters.
Conditions of Employment
Federal employment suitability as determined by a background investigation. Subject to provisions of DoD Priority Placement Program. https://www.dcpas.osd.mil/sites/default/files/2021-09/PPP%20Handbook%20-%20Nov%202019.pdf This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
IAW The Fair Chance Act, Agency employees may not request criminal history information at the point of initial application, upon receipt of an application, or prior to, during or after a job interview. If an Optional Form (OF) 306, Declaration of Employment is submitted prior to the point of a conditional offer, questions related to background information section may not be asked. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. Head of Agency requests to exceed 14 days in a calendar year must be approved in advance by the National Guard, Director of Manpower and Personnel (NGB-J1). May be required to successfully complete a trial period. Participation in direct deposit is mandatory.
Education
NONE: Some federal jobs allow you to substitute your education for the required experience to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade.
How You Will Be Evaluated
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position.
If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Administration and Management Clerical
Additional Information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)). If you are needing some extra information regarding Federal Resumes, you should consider these tips from USA Jobs: USAJOBS Help Center | What should I include in my federal resume?
How to Apply
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12966663 A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application.
You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package.
You will have the opportunity to upload additional documents to include in your application before it is submitted.
Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position.
Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Required Documents
To apply for this position, you must submit a complete Application Package which includes: REQUIRED DOCUMENTS: (Must not exceed 2 pages in length. Resumes over the 2-page limit will not be reviewed.) Your resume must clearly demonstrates experience that meets the requirements of this position as outlined in the "Qualifications" section.
Your resume must contain identifiable information such as your name, address, and phone number. It must also show your work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed. If you use Resume Builder, you are encouraged to save your resume to a Word document and upload the Word document in lieu of submitting your resume created through Resume Builder.
This helps ensure you meet the 2-page resume limit. SF-50 - Must include if you are a current or previous federal employee. Other supporting documents (as applicable): Certifications DD-214 SF-50 Official Transcript (Copy) Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire.
You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active-duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form.
Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx. Documents that support Veterans' Preference: DD-214/ Statement of Service Disability Letter (VA) SF-15 Priority Placement Program (PPP): When applying for Federal Jobs, eligible participants should claim preference in the questionnaire.
You must provide all the required documents in accordance with the PPP placement type you are claiming. To claim PPP, you cannot have obtained permanent Federal employment, nor accepted or declined another PPP job offer. Please review the Priority Placement Program handbook for further information: https://www.dcpas.osd.mil/sites/default/files/2021-09/PPP%20Handbook%20-%20Nov%202019.pdf Documents to support Priority Placement Program (PPP): Military reserve and national guard technician PPP self-certification checklist https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd3145-3.pdf Retained grade PPP self-certification checklist https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd3145-1.pdf Military reserve and national guard technician disability PPP self-certification checklist https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd3145-2.pdf If claiming eligibility under the VOW Act: The VOW Act requires Federal agencies to treat active-duty service member as veterans, disabled veterans, and preference eligibles, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD214.
In order to be considered under the VOW Act, the certification must specify that the service member is expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted with your application package for this job announcement. The certification must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge, and date when terminal leave will begin. Certifications must be signed by, or by direction of military members' military personnel offices, unit commanders or higher headquarters.
Agencies are required to verify a qualifying separation from military service prior to appointment, through the DD214 or other appropriate documentation.
Your preference and/or appointment eligibility will be verified prior to appointment. Documents NOT accepted: photographs, copies of position descriptions, training certificates, performance ratings, awards, and letters of appreciation.